How to Change Settings for the Thicknesses of Paper in Printers

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Many printers allow you to print documents, images, and other materials on a variety of papers such as transparency, stationary, canvas, and poster board. You must adjust the printer settings for the thickness of paper that you are using for your printer to print properly. Paper jams can be avoided by adjusting the paper thickness setting. 1.Press the “Menu” button on the printer. 2.Press the up and down arrows on the printer keypad to select “Custom Paper.” 3.Press “OK.” 4.Press the up and down arrows to select the thickness level. The printer often provides a number range to indicate the level of thickness from 1 to 15 with 1 being a standard sheet of paper to 15 being very thick. Your printer’s user manual indicates the best setting for each type of paper being used. 5.Navigate to the document you wish to print on your computer and open. 6.Click “File” from the top-menu and then click “Print.”

How to Print Double Sided in Powerpoint

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PowerPoint has many printing customization options, including the ability to print your slides on one or both sides of a sheet of paper. This is useful for business meetings where you want people to refer to handouts in addition to your displayed presentation. It only takes a few moments to set this up, and you can even tell PowerPoint to use this method every time you print that document. 1.Open your PowerPoint presentation, then click “File” and choose “Print.” 2.Click the “Print One Sided” drop-down menu and choose “Print On Both Sides.” 3.Enter any additional details as necessary, such as how many copies to print in the “Copies” text box, the printer you want to use in the “Printer” section and which slides to print in the “Settings” section. 4.Click “Print” to print your presentation.

How to Stop Ink From Smearing

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When printing ink-heavy documents like photos or drawings, you want them to look perfect the first time so you don’t have to print them again. If the ink on your printed pages smears, you can avoid it by adjusting your printer’s settings or selecting the appropriate paper for the job. Paper Type When printing pictures or other images, do not use regular white printer paper. To avoid ink smears and smudging, use thick, high-quality photo paper. Some photo paper brands, such as those labelled “Instant Dry,” are intended to dry faster than others. Other paper brands have a smudge-resistant coating. Photo paper can withstand multiple coats of ink. Regular printer paper will suffice if you only need to print text and no graphics. Too-thick paper, such as card stock, may come into contact with the printer’s ink cartridge. This can result in smearing and even damage to the cartridge. Check the user guide for your printer to see which paper types work best with it. Printer Settings and Tests Most printers allow you to customise the settings based on the type of paper you’re using and the content you want to print. This is beneficial for reducing smears and other issues. Look for an option such as “Paper Type” or “Print Settings” in your printer’s options or settings menu. Choose a paper size or type. Select “Picture” or “Photo” if you’re printing an image. Your printer might have a self-test feature. When you run the test, the printer prints a test page and notifies you if any errors are discovered. If your printouts are smearing and you’re not sure why, try this. Ink Cartridge If you’ve just installed new ink cartridges, you should align them to avoid smearing and other print issues. This option can be found in the printer’s maintenance settings. Horizontal smears indicate fibre buildup beneath the ink cartridges. Remove the cartridges and clean them if you suspect this. This procedure varies depending on the model of your printer. Instructions for removing the cartridges can be found in the printer’s user manual. In general, after removing a cartridge, clean any ink that has smeared around the nozzle plate with a moist cotton swab. Do not touch the nozzle plate. Clean the ink carriage inside the printer as well. Other Tips Depending on the type of paper you use, ink may dry in a matter of seconds or several minutes. If you’re printing multiple pages at once, remove each page from the printer tray as it finishes printing. Pick up a printed page by the edges and avoid touching the ink. Avoid stacking printed pages together because it can cause ink to smear. Smearing may occur when you refill your ink cartridges. Purchase new cartridges rather than refilling the ink yourself for the best results. The ink may smear if the printer is tilted or sitting at an angle. Placing the printer on a flat, stable surface, such as a desk or table, is recommended.

What to Do When Your Printer Smudges Your Printouts

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Regardless of how much you rely on email and paperless digital documents, printed output is most likely an integral part of your business. When your office printer produces smudges and smears, how you troubleshoot them depends on the type of printer you use. Look for causes that are related to how you use your hardware and the circumstances under which the problems appear to focus and simplify your diagnostic detective work. Media-Related Problems The paper you choose for your output can have a significant impact on whether your pages emerge smudge-free. Laser printers struggle to create images on papers with heavily textured surfaces or coatings that do not meet the hardware manufacturer’s specifications, including some papers designed for use on printing presses. Inkjets work best when the sheets you use are rated specifically for the dye- or pigment-based inks these machines use. For example, printing photography on photo paper and looking for stock rated specifically for the dye- or pigment-based inks these machines use. Cleaning A clean printer outperforms an unclean one. Even the smoothest, most laser- or inkjet-friendly paper sheds lint, and even the cleanest office attracts dust and other particles. When these substances build up inside a printer, they can impair the device’s ability to lay down toner or ink. Undercoating is picked up by printheads and can accumulate to the point of making contact with inkjet paper before it dries. By interfering with proper toner bonding, dust in laser printing paths can degrade image quality. Fusing Toner for laser printers is a heat-set mixture of colouring agents and powdered plastic. An ageing laser printer may exhibit signs of a failing fuser, which is the heater that melts toner onto paper to form a strong bond. If the fuser loses its ability to reach the correct temperature, or if the rollers that process each output sheet become contaminated, the resulting printouts can smudge at the touch because the toner never melts properly. Before you pay a technician to confirm the diagnosis and replace the part, make sure the repair cost makes sense in relation to the cost of the printer – or a replacement device. Duplexing Duplex printing involves printing on both sides of the sheet. Printers are classified into one of five categories based on their duplexing capabilities. Some have automatic duplexing hardware built in. Others include a duplexer as an optional component. A third class supports manual duplexing via its driver software, which provides onscreen instructions for reprinting a back-of-the-sheet image on previously processed pages. A fourth group can print two-sided output, but the rest is up to you.Finally, some printer models explicitly prohibit duplexing due to the risk of toner unfusing or unset ink smearing inside the machine when a page reenters the print path. If two-sided output is critical to your workflow, select a printer that meets those requirements.

Print-Ready Checklist: How To Make A File Ready For Print

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1: Use the Right File Format Before sending your file to print, it must be saved in the appropriate format. Otherwise, the file may not contain enough information to print. PDF is the best file format for vector graphics. Use TIFF or JPEG (high quality, low compression) formats for raster files. 2: Know Your Color Space Colors are produced differently by printers and computer monitors. Colors are created by printers using cyan, magenta, yellow, and black (CMYK), whereas computers use red, green, and blue (RGB). Despite the fact that tradition dictates that all colours be converted to CMYK, many modern facilities can now successfully work from RGB or CMYK files as long as the appropriate colour profiles are embedded. RGB files that are handled correctly can produce better results than CMYK files. Colors can be better matched if they are left as Pantone Matching System values rather than converted to CMYK. 3: Include the Necessary Fonts The fonts you use in your design might not be widely available. If you take your file to a print shop where the software does not already include your fonts, the software will choose substitutions based on the fonts it has. To ensure that your design is printed correctly, include the necessary fonts and images with your file. That way, your third-party printer will have everything they need to produce your print correctly. Converting all of your text to outlines is another way to avoid font substitutions. This step converts your text into graphics, eliminating the need for you to supply fonts. 4: Use High-Resolution Images The resolution of an image determines how sharp it appears up to a certain size. Printing an image that is larger than its resolution allows results in larger pixels, which blurs the image. We recommend 100 pixels per inch (PPI) for large format prints with close viewing distances and 300 PPI for small format prints at Mousegraphics. This, however, applies only to raster image components. Vector graphics and images can be printed at any size without sacrificing image quality. 5: Set the Bleed A bleed must be included in your design to avoid cut-off text or unwanted white edges. Set the bleed to account for the extra space around your design’s edge that will be trimmed off after printing. If you want your design to extend to the print’s edges, you must extend the edge of the image or background colour to the bleed margin. For most documents, the standard bleed sizes are 0.125 (18) inches on each side and saved without crop marks. It’s always a good idea to double-check this with your printer.

What Print Business Marketing Materials Do You Need?

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Marketing materials range from printed business cards to digital billboards and communicate your services, products, promotions, and other relevant information to potential customers. Despite the popularity of digital marketing materials such as websites and emails, you should not abandon printed marketing materials. Items that customers can feel, touch, and keep have a much more personal feel to them than any online presence. Six Types Of Effective Marketing Materials 1. Brochures Brochures’ versatility allows you to convey a wide range of information in a small space. Brochures are also useful because, once created, you can reuse it to provide detailed information about your various products or services. Leave brochures at your reception desks, trade show booths, and other locations where customers can get more information about your company. 2. Catalogs If you provide a wide range of products or services, it’s a good idea to print catalogues for your customers to peruse. Catalogs allow customers to browse your offerings without feeling rushed. In other words, customers can take their time learning everything they need to know about your products or services rather than feeling compelled to stare at a screen. 3. Direct Mail Direct mail marketing is a much more effective way to stand out than sending an email, which has to compete for attention and may be deleted while unread. Direct mail is also an excellent method of reaching customers in specific geographic areas. Send out postcards, flyers, brochures, and other print marketing materials with promotions, coupons, and calls to action to attract new and existing customers. 4. Business cards A professional business card creates a personal connection between your company and potential customers and makes a great first impression. Your business cards should include all of the essential information about your company, such as your name, logo, and contact information. Giving out business cards at networking events and other occasions ensures that potential customers remember the interaction and can contact your company in the future. 5. Letterhead To improve your relationship with your clients or customers, add a personal touch to your written communications. Letterheads with your company name and logo above a personalised message allow for a more personal interaction. They also demonstrate the professionalism of your company, which will encourage your recipient to read the content. 6. Signs Signage is required whether you promote your business through a storefront, trade shows, or any other physical location. Colorful posters, banners, window graphics, and other eye-catching signage can help you capture people’s attention. Signage can also be used to inform potential customers about your company and its promotions. Window shoppers and trade show attendees can be converted into loyal customers with the right signage.

Six Steps to Improve Copier and Printer Security

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You most likely already protect your company’s email and internet access, but what about your office machines? Printer and copier security is one of the most critical aspects of running a successful business. Cybercriminals can gain access to your network simply by stealing a printer. Follow these security tips to protect your business and sensitive data. 1. Secure LocationDo not let the general public use your office equipment. Hide printers and copiers behind counters or in rooms that only authorised personnel can access.   If your company handles highly sensitive documents, you should invest in more robust security measures. Security guards and cameras will help prevent security breaches when your office is empty at night and on weekends. 2. Authorize UsersAnother way to improve copier and printer security is to require employees to enter a username and PIN or password. Employees should never share their login credentials with anyone, including coworkers.   You should also enable the “automatic logout” security feature on all printers and copiers to prevent unauthorised access. If an employee forgets to log out, the machines will automatically require authorization for the next use with this feature. 3. Monitor and Verify UseIncrease printer and copier security by monitoring who uses them, how much they print, and when they print. Monitoring office machines discourages employees from using them for personal purposes and secures access to sensitive documents. Regular audits will enable you to verify user activity and detect any unauthorised access. 4. Encrypt Your DataData that passes through printers and copiers is at risk of being compromised. Encryption is required to protect data while storing or transmitting it. Data encryption converts information into unreadable text that can only be read by users who have the decryption key. Sending data to a device that uses end-to-end encryption will protect your data both during and after the transfer. 5. Protect the Hard DrivePrinters, copiers, and other office machines save documents on hard drives so that they can be printed, copied, scanned, or faxed. Encrypting hard drives and keeping machines in a secure location can help to protect them. If you need to replace, relocate, or remove a computer for any reason, always wipe the hard drive clean. 6. Fortify Wireless SecurityPoor wireless security can jeopardise your office copier and printer. Use a strong password to protect sensitive data stored on your office machines. To create a strong password, use a random combination of upper and lowercase letters, numbers, and special characters. For optimal wireless security, change the password on a regular basis..  

Pros and Cons of Managed Print Services

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Managed print services provide superior analytics, cloud technology, and software to businesses in order to reinforce organisational strengths while addressing concern areas. Managed print services in Colorado allow businesses to optimise automation, allowing for quick identification of areas that require immediate improvement. When you entrust your printer infrastructure to a managed print company, it is serviced and managed optimally. You won’t have to worry about downtimes or other issues associated with networked printer systems if you use the high-end services of qualified managed print companies. This results in an increase in workflow, performance, and profits. Managed print services provide comprehensive insights into your company’s printing policies, challenges, and costs, allowing you to effectively plan your print budget. Furthermore, supply office copier maintenance and ordering requests are classified as prints under management. Your company can streamline employee operational processes by using the best industry-standard managed prints. The benefits and drawbacks of managed print are summarised below. Managed Print Services ProsMPS is a type of programme and solution offered by print experts to optimise the management of printing machinery. Office copier lease and equipment lease solutions supplement your company’s output and data security while tracking usage, replacing consumables, and achieving your printing goals. These are the guaranteed benefits of outsourcing print solutions to a third-party print provider. Optimizes Print EfficiencyManual printing solutions waste a lot of time for your company. Manually printed, scanned, and copied documents are not error-free. When you have old hardware and inefficiently structured software, the problem becomes catastrophic. Furthermore, the time spent fixing printing devices that fail or changing ink toners and containers is enormous. Don’t forget about data loss and the issues that come with downtime. MPS solutions provide a barrier of defence against such threats. To begin, they will optimise your printing infrastructure by installing advanced officer copiers and equipment leasing solutions to maximise efficiency. They’ll set up a network of advanced print software to cut down on the amount of time spent printing, scanning, and copying documents. This gives your employees extra time to complete other important office tasks. Cuts Your Business Printing Costs Managing each print system separately is expensive and time-consuming. It’s archaic and deceptive. Your in-house printing team will almost certainly have to maintain each printing device independently. MPS companies use internet-based solutions to manage company printing tasks. Your company’s printing devices communicate with a one-size-fits-all managing print solution, allowing for an on-time supply of spare toners. Managed print teams with experience in IT and printing-related projects provide comprehensive print valuation and audits, ensuring quick identification of methods of merging your company hardware. Enlisting the performance-oriented services of MPS companies reduces the hassle of dealing with printing devices scattered throughout your office. This saves money, lowers your electricity bills, and lowers the cost of maintaining the devices. Whatever angle you look at managed printing services from, you’ll notice how inexpensive they are when compared to do-it-yourself setup and maintenance. It Increases Print-Data SecurityOne advantage of investing in superior managed printing solutions is the assurance that the possibility of a data security breach is reduced. The most recent security-infused printing technologies supplement the security of your company’s printed data. The systems minimise common issues associated with intellectual theft while closing all security gaps. The teams in charge of handling outsourced printing solutions have the ability and technology to identify IP security and print risks before they occur. The advanced managed printing programmes have the ability to mitigate risks in accordance with your chosen print security plan. This is accomplished by implementing the best print sign-up procedures on purpose in order to prevent document theft. It also includes professional document management and waste disposal to reduce your company’s carbon footprint. The team you hire may also be able to achieve strict printing resolutions by installing the most advanced printers with multi-functions and automated hard drive wiping functions. You can reduce your company’s risk of information being reclaimed by hackers by purchasing an office copier with network-level functions. It Supports Printing OptimizationCompanies that invest in managed printing solutions improve the efficiency of their printing operations. Managed printing systems provide ongoing management and optimization that is automatically implemented when you outsource your printing services. When the MPS vendor visits your company, they will investigate and assess your print needs in all areas of your operation. The assessment enables your company to effectively decide what is needed and where it should be installed to streamline printing—working with best-in-industry printing software, printing and scanning solutions, and servers tailored to your specific type and size of business. The company will also take on the difficult and time-consuming task of replacing and removing all underperforming printing solutions in order to improve performance and output. In some cases, MPS specialists will offer equipment lease and office copier lease solutions, particularly if you do not have a sufficient budget to finance the installation of new systems. Working with managed printing companies is essentially the best way to maximise the quality and volume of your business printing output while minimising costs. Optimizes Your Company’s Printing AgilityDelivering managed printing solutions that meet unique company printing needs at various operation levels is one notable feature benefit of MPS. The ideal MPS system optimises your company’s printing, ensuring that every print need and goal is met with minimal cost escalation. It also allows your print department to handle large and complex printing projects without having to invest in costly print software and hardware. To handle high-quality, unique, and high-volume print orders, industry print leaders offer flexible print solutions that can be updated as the company grows. The many agility benefits transfer directly to other departments in your business. As less hectic and manual print work is left for your in-house team to handle, they can invest the extra time to complete other value-adding and profitable tasks. Based on the statistic that companies receive approximately 40% of printer-related IT help-desk calls, and fewer IT teams have the expertise and resources to deliver the print resolutions clients

Signs It’s Time to Replace Your Office Copy Machine

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Your copier sends you signals that it’s time to upgrade, but that’s not all. You can also determine if it’s time for a new copy machine by assessing your employees’ needs and desires. When you approach this from all angles, you’ll have a much easier time assessing your organization’s output devices.   Do Your Employees Hate the Copy Machine Your employees are on the front lines every day, using the office copier. Have you noticed, however, that they are becoming increasingly vocal about it? If your employees are frustrated because the copy machine is constantly breaking down or running slowly, it’s time to consider a replacement or upgrade. A new copier will please your entire team while increasing productivity, which is a huge win for your company.   It’s Hard to Find Toner and Parts If your office copier is old and out of date, you may have difficulty locating toner and other replacement parts. It’s possible that you’ll spend more time looking for parts than actually fixing the machine. This indicates that your office copier is out of date. You’re using outdated technology, and maintaining and repairing the machine will become increasingly difficult. When you upgrade your multifunction printer (MFP), you gain access to the most recent technology as well as the necessary supplies, such as toner. A multifunction printer and an office copier are the same thing. There are desktop MFPs that are smaller in size and can print on legal-sized paper (8.5×14), as well as full-size MFPs that have more features.But what if you have a relatively new copy machine but are having difficulty finding toner or replacement parts? If this is the case, you should contact a local authorised dealer, such as AOS. Everything you need to maintain your devices can be found at your local copier or printer provider. They can also maintain and repair the office copy machine so you don’t have to worry about anything other than your daily tasks. Your Printing Needs Have Changed Your company has most likely changed over the years. When a company’s needs change, so do its printing requirements. If your current printer is incapable of meeting your workload or demands, it is time to upgrade. You can select an MFP based on your printing volume and other requirements. You can also purchase an office copier with additional features to assist your employees in becoming more productive. A local authorised dealer can assist you in selecting a printer that meets your new requirements, allowing your business to expand. If you aren’t ready to make a large purchase right now, you can even lease the office copier instead of buying it. (You’re Worried About Security)If you have an older copier machine, it most likely lacks advanced security features, putting your company at risk. You can quickly solve this problem by purchasing a new copier. Some newer MFPs and copiers include advanced security features, so you don’t have to worry about cyberthreats or data leaks.   You Want More Control Unfortunately, office copiers are among the most misused pieces of office equipment. Some employees use the machines to make personal copies, while others make colour copies when black and white would suffice. Misuse causes wear and tear, which leads to breakdowns. If you’re having trouble keeping control of your copier, now is a good time to think about upgrading. You can purchase a new printer that allows you to configure user controls and even choose who uses the office copier, who has access to colour prints, and other options.   You Aren’t Happy With the Print Speed or Quality If you are dissatisfied with the performance of your copier, you should think about replacing it. Consider the print speed first. Do you find yourself constantly waiting for your multifunction printer to finish projects? Because the printer is so slow, you feel like you’re wasting time there. Upgrading your office copier is an easy way to solve this problem because you can get a new model designed to meet your office’s rigorous demands. You should also consider print quality. If your print quality is poor, consider upgrading to a higher-resolution printer to solve the problem. Then, every time you hand over or send documents, you will put your best foot forward.   It’s Reached the End of Its Life Span You should also consider how long you’ve had your office copier and how much you’ve used it. Copiers’ useful life is determined by their age as well as the number of prints and copies they produce. With such an important piece of technology, it should be treated as you would your phone or computer, with regular refresh cycles built in. Another reason why most businesses today choose to lease their office copy machine is that the lease cycle includes an automatic refresh timeline.

10 Tips to Keep Your Office Printer in Tip-Top Shape

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Your office copier is critical to the productivity and efficiency of your business. That means keeping it operational is critical. For simple tasks like copying and printing, we rely on our office printers and copiers. However, we now rely on them for much more, such as sending files via the cloud or project assembly, such as stapling or binding. But what happens if your device isn’t working properly? How can you ensure that there will be no downtime if your office copier malfunctions or breaks?We have ten tips to keep your office printer in good working order so that you can have confidence in your office equipment. Your printers should be solutions, not problems. How to Keep an Office Printer and Copier in Excellent Shape  To keep your multifunction printer (MFP) in good working order, you’ll need all hands on deck. Your employees must take care of the copier and communicate when it begins to malfunction. You will also require the assistance of a service company.   1. Warm it Up When it’s ColdWhen you close the office doors for the weekend, your copy machine goes on vacation. It enters sleep mode and must go through a wake-up procedure. When your device wakes up, it will enter calibration mode automatically. It also requires time to warm up its drum before printing accurately and efficiently.If you’re in a hurry, you might find yourself repeatedly pressing the copy button in an attempt to get it to work—which won’t wake up your office copier any faster and may even cause damage. Allow it to warm up before copying a test page if it has been idle for an extended period of time. Allowing the copier to slowly warm up will reward you with consistent high-quality copies. In terms of warming up your device, there are a number of newer models on the market from companies such as Kyocera and Sharp that include a walk-up sensor. This means that these printers can wake up the device if it detects any nearby motion. How wonderful is that? 2. Don’t Overload the Paper TrayOverloading the paper tray almost always results in a problem. Your office copier will have difficulty feeding paper into the machine, resulting in a jam. Use the fill level lines on most paper trays as a guide when loading the paper tray. Also, ensure that the paper is tightly packed and wrinkle-free. You can avoid common paper jams if you follow these tips. If you find yourself having to refill the copier on a regular basis, it may be time to contact your provider about an upgrade to larger or more paper trays, or perhaps a larger machine. 3. Be Careful When Clearing Paper JamsWhen a paper jam occurs, you can’t help but feel frustrated. But don’t let your frustration lead to a brawl with the office copier. These are delicate and complicated electronic devices. First, examine the display panel to determine the source of the paper jam. Unplug the copy machine before you address it. Once unplugged, slowly open the device to remove the paper jam. You may aggravate the problem if you force components open or move too quickly. For example, strong movements or pulling in the wrong direction could rip the jammed paper. If this occurs, you will need to contact your service technician to resolve the paper jam. 4. Keep Your Office Copier CleanCopy machines are damaged by dirt and debris, so keep your copier clean. Clean the glass surface, as well as the bypass and exit trays. Also, clean the machine’s exterior so that debris doesn’t get into the paper tray and inside your office copier. Make this a routine part of your office cleaning routine, and your employees will develop the habit of keeping your device clean. 5. Don’t Ignore Lines on Your PaperWhen your copier machine is trying to communicate with you, it will leave lines on the paper. The lines could be caused by a blemish on the machine’s glass. If this is the case, use an alcohol-free glass cleaner and a soft cloth to clean it. The lines will usually disappear after that. Your machine may be attempting to tell you that your previous paper jam caused loose toner residue to accumulate in the copier or printer. Making some blank copies may help you solve this problem.The remaining toner may be picked up by the blank pages, leaving clean paper behind. If this trick does not solve the problem, you will need to contact a service provider. If the lines are down due to a roller problem, you’ll also need to call a service technician. A service technician will inspect the roller to see if it is dirty or in need of repair. If it is, the technician can repair or replace it so you can resume printing. 6. Use the Right Toner for Your Printer When you buy or lease an office copy machine, you will receive an owner’s manual. You’ll find a section with information about the type of toner you need to use for your copier or printer if you look through it. If you use the incorrect toner, you risk damaging your machine. You should also avoid purchasing counterfeit toners. On online marketplaces, criminals sell counterfeit toner and other printing supplies. They provide a significant discount, and customers believe they are purchasing the genuine article. The toner then leaks or causes other problems, causing the machine to fail.By purchasing your supplies from your printing partner, you can avoid falling victim to a counterfeit toner scam. Then you’ll be confident that the supplies are genuine and will not harm your multifunction printer. By the way, now is a good time to review your maintenance or service level agreement. Toner is typically included in your managed print provider’s agreement, making it easier for you to obtain the right supplies for your devices while avoiding common counterfeit toner scams. 7. Don’t Scratch the Platen SurfaceBefore making copies, remove all paperclips and staples.