How to Print Double Sided in Powerpoint

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PowerPoint has many printing customization options, including the ability to print your slides on one or both sides of a sheet of paper. This is useful for business meetings where you want people to refer to handouts in addition to your displayed presentation. It only takes a few moments to set this up, and you can even tell PowerPoint to use this method every time you print that document. 1.Open your PowerPoint presentation, then click “File” and choose “Print.” 2.Click the “Print One Sided” drop-down menu and choose “Print On Both Sides.” 3.Enter any additional details as necessary, such as how many copies to print in the “Copies” text box, the printer you want to use in the “Printer” section and which slides to print in the “Settings” section. 4.Click “Print” to print your presentation.

How to Stop Ink From Smearing

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When printing ink-heavy documents like photos or drawings, you want them to look perfect the first time so you don’t have to print them again. If the ink on your printed pages smears, you can avoid it by adjusting your printer’s settings or selecting the appropriate paper for the job. Paper Type When printing pictures or other images, do not use regular white printer paper. To avoid ink smears and smudging, use thick, high-quality photo paper. Some photo paper brands, such as those labelled “Instant Dry,” are intended to dry faster than others. Other paper brands have a smudge-resistant coating. Photo paper can withstand multiple coats of ink. Regular printer paper will suffice if you only need to print text and no graphics. Too-thick paper, such as card stock, may come into contact with the printer’s ink cartridge. This can result in smearing and even damage to the cartridge. Check the user guide for your printer to see which paper types work best with it. Printer Settings and Tests Most printers allow you to customise the settings based on the type of paper you’re using and the content you want to print. This is beneficial for reducing smears and other issues. Look for an option such as “Paper Type” or “Print Settings” in your printer’s options or settings menu. Choose a paper size or type. Select “Picture” or “Photo” if you’re printing an image. Your printer might have a self-test feature. When you run the test, the printer prints a test page and notifies you if any errors are discovered. If your printouts are smearing and you’re not sure why, try this. Ink Cartridge If you’ve just installed new ink cartridges, you should align them to avoid smearing and other print issues. This option can be found in the printer’s maintenance settings. Horizontal smears indicate fibre buildup beneath the ink cartridges. Remove the cartridges and clean them if you suspect this. This procedure varies depending on the model of your printer. Instructions for removing the cartridges can be found in the printer’s user manual. In general, after removing a cartridge, clean any ink that has smeared around the nozzle plate with a moist cotton swab. Do not touch the nozzle plate. Clean the ink carriage inside the printer as well. Other Tips Depending on the type of paper you use, ink may dry in a matter of seconds or several minutes. If you’re printing multiple pages at once, remove each page from the printer tray as it finishes printing. Pick up a printed page by the edges and avoid touching the ink. Avoid stacking printed pages together because it can cause ink to smear. Smearing may occur when you refill your ink cartridges. Purchase new cartridges rather than refilling the ink yourself for the best results. The ink may smear if the printer is tilted or sitting at an angle. Placing the printer on a flat, stable surface, such as a desk or table, is recommended.

What to Do When Your Printer Smudges Your Printouts

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Regardless of how much you rely on email and paperless digital documents, printed output is most likely an integral part of your business. When your office printer produces smudges and smears, how you troubleshoot them depends on the type of printer you use. Look for causes that are related to how you use your hardware and the circumstances under which the problems appear to focus and simplify your diagnostic detective work. Media-Related Problems The paper you choose for your output can have a significant impact on whether your pages emerge smudge-free. Laser printers struggle to create images on papers with heavily textured surfaces or coatings that do not meet the hardware manufacturer’s specifications, including some papers designed for use on printing presses. Inkjets work best when the sheets you use are rated specifically for the dye- or pigment-based inks these machines use. For example, printing photography on photo paper and looking for stock rated specifically for the dye- or pigment-based inks these machines use. Cleaning A clean printer outperforms an unclean one. Even the smoothest, most laser- or inkjet-friendly paper sheds lint, and even the cleanest office attracts dust and other particles. When these substances build up inside a printer, they can impair the device’s ability to lay down toner or ink. Undercoating is picked up by printheads and can accumulate to the point of making contact with inkjet paper before it dries. By interfering with proper toner bonding, dust in laser printing paths can degrade image quality. Fusing Toner for laser printers is a heat-set mixture of colouring agents and powdered plastic. An ageing laser printer may exhibit signs of a failing fuser, which is the heater that melts toner onto paper to form a strong bond. If the fuser loses its ability to reach the correct temperature, or if the rollers that process each output sheet become contaminated, the resulting printouts can smudge at the touch because the toner never melts properly. Before you pay a technician to confirm the diagnosis and replace the part, make sure the repair cost makes sense in relation to the cost of the printer – or a replacement device. Duplexing Duplex printing involves printing on both sides of the sheet. Printers are classified into one of five categories based on their duplexing capabilities. Some have automatic duplexing hardware built in. Others include a duplexer as an optional component. A third class supports manual duplexing via its driver software, which provides onscreen instructions for reprinting a back-of-the-sheet image on previously processed pages. A fourth group can print two-sided output, but the rest is up to you.Finally, some printer models explicitly prohibit duplexing due to the risk of toner unfusing or unset ink smearing inside the machine when a page reenters the print path. If two-sided output is critical to your workflow, select a printer that meets those requirements.

Print-Ready Checklist: How To Make A File Ready For Print

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1: Use the Right File Format Before sending your file to print, it must be saved in the appropriate format. Otherwise, the file may not contain enough information to print. PDF is the best file format for vector graphics. Use TIFF or JPEG (high quality, low compression) formats for raster files. 2: Know Your Color Space Colors are produced differently by printers and computer monitors. Colors are created by printers using cyan, magenta, yellow, and black (CMYK), whereas computers use red, green, and blue (RGB). Despite the fact that tradition dictates that all colours be converted to CMYK, many modern facilities can now successfully work from RGB or CMYK files as long as the appropriate colour profiles are embedded. RGB files that are handled correctly can produce better results than CMYK files. Colors can be better matched if they are left as Pantone Matching System values rather than converted to CMYK. 3: Include the Necessary Fonts The fonts you use in your design might not be widely available. If you take your file to a print shop where the software does not already include your fonts, the software will choose substitutions based on the fonts it has. To ensure that your design is printed correctly, include the necessary fonts and images with your file. That way, your third-party printer will have everything they need to produce your print correctly. Converting all of your text to outlines is another way to avoid font substitutions. This step converts your text into graphics, eliminating the need for you to supply fonts. 4: Use High-Resolution Images The resolution of an image determines how sharp it appears up to a certain size. Printing an image that is larger than its resolution allows results in larger pixels, which blurs the image. We recommend 100 pixels per inch (PPI) for large format prints with close viewing distances and 300 PPI for small format prints at Mousegraphics. This, however, applies only to raster image components. Vector graphics and images can be printed at any size without sacrificing image quality. 5: Set the Bleed A bleed must be included in your design to avoid cut-off text or unwanted white edges. Set the bleed to account for the extra space around your design’s edge that will be trimmed off after printing. If you want your design to extend to the print’s edges, you must extend the edge of the image or background colour to the bleed margin. For most documents, the standard bleed sizes are 0.125 (18) inches on each side and saved without crop marks. It’s always a good idea to double-check this with your printer.

What Print Business Marketing Materials Do You Need?

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Marketing materials range from printed business cards to digital billboards and communicate your services, products, promotions, and other relevant information to potential customers. Despite the popularity of digital marketing materials such as websites and emails, you should not abandon printed marketing materials. Items that customers can feel, touch, and keep have a much more personal feel to them than any online presence. Six Types Of Effective Marketing Materials 1. Brochures Brochures’ versatility allows you to convey a wide range of information in a small space. Brochures are also useful because, once created, you can reuse it to provide detailed information about your various products or services. Leave brochures at your reception desks, trade show booths, and other locations where customers can get more information about your company. 2. Catalogs If you provide a wide range of products or services, it’s a good idea to print catalogues for your customers to peruse. Catalogs allow customers to browse your offerings without feeling rushed. In other words, customers can take their time learning everything they need to know about your products or services rather than feeling compelled to stare at a screen. 3. Direct Mail Direct mail marketing is a much more effective way to stand out than sending an email, which has to compete for attention and may be deleted while unread. Direct mail is also an excellent method of reaching customers in specific geographic areas. Send out postcards, flyers, brochures, and other print marketing materials with promotions, coupons, and calls to action to attract new and existing customers. 4. Business cards A professional business card creates a personal connection between your company and potential customers and makes a great first impression. Your business cards should include all of the essential information about your company, such as your name, logo, and contact information. Giving out business cards at networking events and other occasions ensures that potential customers remember the interaction and can contact your company in the future. 5. Letterhead To improve your relationship with your clients or customers, add a personal touch to your written communications. Letterheads with your company name and logo above a personalised message allow for a more personal interaction. They also demonstrate the professionalism of your company, which will encourage your recipient to read the content. 6. Signs Signage is required whether you promote your business through a storefront, trade shows, or any other physical location. Colorful posters, banners, window graphics, and other eye-catching signage can help you capture people’s attention. Signage can also be used to inform potential customers about your company and its promotions. Window shoppers and trade show attendees can be converted into loyal customers with the right signage.

Six Steps to Improve Copier and Printer Security

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You most likely already protect your company’s email and internet access, but what about your office machines? Printer and copier security is one of the most critical aspects of running a successful business. Cybercriminals can gain access to your network simply by stealing a printer. Follow these security tips to protect your business and sensitive data. 1. Secure LocationDo not let the general public use your office equipment. Hide printers and copiers behind counters or in rooms that only authorised personnel can access.   If your company handles highly sensitive documents, you should invest in more robust security measures. Security guards and cameras will help prevent security breaches when your office is empty at night and on weekends. 2. Authorize UsersAnother way to improve copier and printer security is to require employees to enter a username and PIN or password. Employees should never share their login credentials with anyone, including coworkers.   You should also enable the “automatic logout” security feature on all printers and copiers to prevent unauthorised access. If an employee forgets to log out, the machines will automatically require authorization for the next use with this feature. 3. Monitor and Verify UseIncrease printer and copier security by monitoring who uses them, how much they print, and when they print. Monitoring office machines discourages employees from using them for personal purposes and secures access to sensitive documents. Regular audits will enable you to verify user activity and detect any unauthorised access. 4. Encrypt Your DataData that passes through printers and copiers is at risk of being compromised. Encryption is required to protect data while storing or transmitting it. Data encryption converts information into unreadable text that can only be read by users who have the decryption key. Sending data to a device that uses end-to-end encryption will protect your data both during and after the transfer. 5. Protect the Hard DrivePrinters, copiers, and other office machines save documents on hard drives so that they can be printed, copied, scanned, or faxed. Encrypting hard drives and keeping machines in a secure location can help to protect them. If you need to replace, relocate, or remove a computer for any reason, always wipe the hard drive clean. 6. Fortify Wireless SecurityPoor wireless security can jeopardise your office copier and printer. Use a strong password to protect sensitive data stored on your office machines. To create a strong password, use a random combination of upper and lowercase letters, numbers, and special characters. For optimal wireless security, change the password on a regular basis..  

Pros and Cons of Managed Print Services

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Managed print services provide superior analytics, cloud technology, and software to businesses in order to reinforce organisational strengths while addressing concern areas. Managed print services in Colorado allow businesses to optimise automation, allowing for quick identification of areas that require immediate improvement. When you entrust your printer infrastructure to a managed print company, it is serviced and managed optimally. You won’t have to worry about downtimes or other issues associated with networked printer systems if you use the high-end services of qualified managed print companies. This results in an increase in workflow, performance, and profits. Managed print services provide comprehensive insights into your company’s printing policies, challenges, and costs, allowing you to effectively plan your print budget. Furthermore, supply office copier maintenance and ordering requests are classified as prints under management. Your company can streamline employee operational processes by using the best industry-standard managed prints. The benefits and drawbacks of managed print are summarised below. Managed Print Services ProsMPS is a type of programme and solution offered by print experts to optimise the management of printing machinery. Office copier lease and equipment lease solutions supplement your company’s output and data security while tracking usage, replacing consumables, and achieving your printing goals. These are the guaranteed benefits of outsourcing print solutions to a third-party print provider. Optimizes Print EfficiencyManual printing solutions waste a lot of time for your company. Manually printed, scanned, and copied documents are not error-free. When you have old hardware and inefficiently structured software, the problem becomes catastrophic. Furthermore, the time spent fixing printing devices that fail or changing ink toners and containers is enormous. Don’t forget about data loss and the issues that come with downtime. MPS solutions provide a barrier of defence against such threats. To begin, they will optimise your printing infrastructure by installing advanced officer copiers and equipment leasing solutions to maximise efficiency. They’ll set up a network of advanced print software to cut down on the amount of time spent printing, scanning, and copying documents. This gives your employees extra time to complete other important office tasks. Cuts Your Business Printing Costs Managing each print system separately is expensive and time-consuming. It’s archaic and deceptive. Your in-house printing team will almost certainly have to maintain each printing device independently. MPS companies use internet-based solutions to manage company printing tasks. Your company’s printing devices communicate with a one-size-fits-all managing print solution, allowing for an on-time supply of spare toners. Managed print teams with experience in IT and printing-related projects provide comprehensive print valuation and audits, ensuring quick identification of methods of merging your company hardware. Enlisting the performance-oriented services of MPS companies reduces the hassle of dealing with printing devices scattered throughout your office. This saves money, lowers your electricity bills, and lowers the cost of maintaining the devices. Whatever angle you look at managed printing services from, you’ll notice how inexpensive they are when compared to do-it-yourself setup and maintenance. It Increases Print-Data SecurityOne advantage of investing in superior managed printing solutions is the assurance that the possibility of a data security breach is reduced. The most recent security-infused printing technologies supplement the security of your company’s printed data. The systems minimise common issues associated with intellectual theft while closing all security gaps. The teams in charge of handling outsourced printing solutions have the ability and technology to identify IP security and print risks before they occur. The advanced managed printing programmes have the ability to mitigate risks in accordance with your chosen print security plan. This is accomplished by implementing the best print sign-up procedures on purpose in order to prevent document theft. It also includes professional document management and waste disposal to reduce your company’s carbon footprint. The team you hire may also be able to achieve strict printing resolutions by installing the most advanced printers with multi-functions and automated hard drive wiping functions. You can reduce your company’s risk of information being reclaimed by hackers by purchasing an office copier with network-level functions. It Supports Printing OptimizationCompanies that invest in managed printing solutions improve the efficiency of their printing operations. Managed printing systems provide ongoing management and optimization that is automatically implemented when you outsource your printing services. When the MPS vendor visits your company, they will investigate and assess your print needs in all areas of your operation. The assessment enables your company to effectively decide what is needed and where it should be installed to streamline printing—working with best-in-industry printing software, printing and scanning solutions, and servers tailored to your specific type and size of business. The company will also take on the difficult and time-consuming task of replacing and removing all underperforming printing solutions in order to improve performance and output. In some cases, MPS specialists will offer equipment lease and office copier lease solutions, particularly if you do not have a sufficient budget to finance the installation of new systems. Working with managed printing companies is essentially the best way to maximise the quality and volume of your business printing output while minimising costs. Optimizes Your Company’s Printing AgilityDelivering managed printing solutions that meet unique company printing needs at various operation levels is one notable feature benefit of MPS. The ideal MPS system optimises your company’s printing, ensuring that every print need and goal is met with minimal cost escalation. It also allows your print department to handle large and complex printing projects without having to invest in costly print software and hardware. To handle high-quality, unique, and high-volume print orders, industry print leaders offer flexible print solutions that can be updated as the company grows. The many agility benefits transfer directly to other departments in your business. As less hectic and manual print work is left for your in-house team to handle, they can invest the extra time to complete other value-adding and profitable tasks. Based on the statistic that companies receive approximately 40% of printer-related IT help-desk calls, and fewer IT teams have the expertise and resources to deliver the print resolutions clients

What Should I Look For In A Managed Print Service?

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What Should I Look For In A Managed Print Service? It’s not surprising, then, that nearly half of all businesses want to increase their use of managed print programmes. However, not all Print as a Service providers are the same. So what should you look for when examining managed print services companies? Will they help determine your printing needs? If a company comes in and immediately proposes a complex print solution or starts suggesting equipment upgrades before truly understanding what you print and why you print it, they may not be acting in your best interests. A mature MPS company, on the other hand, begins by establishing your baseline of what you print today. Will they help establish a total cost of ownership? An MPS company worth their salt will not only assist you in determining what you have and how you use it, but they will also assist you in determining how much you are paying for it. Printers, toner, repairs… it all has a cost, whether you’ve been tracking it or not. A good MPS company can show you the total cost of toner, the depreciation of your devices, and even the time and energy expended by your IT department, so you know exactly how much it costs you every time you click “File, Print.” Will they leverage your current print fleet? You’ve already purchased desktop printers. If an office technology company’s first pitch is to replace your current fleet with brand new devices from their showroom, chances are they are more interested in selling you new equipment than in efficiently managing your print. A good MPS company will work within your existing environment rather than attempting to fix what isn’t broken. Do they have a proactive approach to service and supply? Check not only whether a potential MPS provider can provide service and supplies, but also their philosophy. Is same-day or next-day service available? Do they proactively monitor your fleet’s toner levels and send toner before you run out? Do they conduct quarterly fleet assessments to determine whether you could improve your efficiency? A proactive approach ensures that your fleet runs smoothly without consuming IT’s time. Can they build a custom pricing solution to fit your fleet? No two printer fleets are alike, and no two businesses have the same print footprint.So why would you accept a managed print services company’s one-size-fits-all pricing? Check to see if your prospective MPS provider provides both cost-per-page and flat-rate pricing for the printers they support… and, more importantly, ensure that they take the time to determine which solution is best for your organisation. Do they have a replacement solution? When properly maintained, a desktop printer can last a long time. However, they, like any other piece of technology, have the potential to fail. Look for an MPS programme that can provide you with peace of mind for your devices and a replacement unit if a desktop device is beyond repair. A replacement programme is an excellent way to avoid the expense and inconvenience of purchasing new and unnecessary devices. A good MPS provider will be able to provide replacements for the devices they sell; a great one will be able to provide replacements for all qualifying devices supported.

What are Managed Print Services, and How Does MPS Work?

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You’ve probably heard of Software as a Service. Businesses are increasingly discovering that it is more cost-effective to hire platforms such as software as a managed service, with a monthly cost of operation, than it is to purchase and maintain that technology in-house. SaaS applications range from email and CRM to storage and cybersecurity services.   However, not all aspects of your business can be handled digitally. Many aspects of your business still require paper, and where there is paper, there are printers. So, if you can sign up for Software as a Service, can you also sign up for a print service? Yes, and you might be surprised at how cost-effectively managed The answer is yes, and you may be surprised at just how cost-effective managed print services can be for your business. How Do Managed Print Services (MPS) Work? Understanding the difference between in-house printing and the MPS model is critical for understanding the value of a managed print application. In-House Printing: What Usually Happens Stop me if you’ve heard this one: a small business owner or IT director walks into a big box store or does some online bargain hunting and purchases a fleet of desktop printers. They buy whatever is cheapest, and the printers are overworked.   When toner is needed for the printers, a purchaser orders it from another big box office supply store. Nobody cares about how much it costs… It is, after all, just toner. It is required by the printers. What plan do you have? What happens if a printer fails? That’s time and energy taken away from more important tasks by the IT department. And if they can’t figure out how to fix it… You could find a repairman, but why bother when you can return to that big box store and purchase a replacement for less than $200? So desktop printers are treated as a disposable asset, and the supply and maintenance of the print fleet is handled entirely by internal company departments. The costs are not being tracked or managed. The Managed Print Difference Managed Print, on the other hand, is a comprehensive solution designed to relieve you of the day-to-day maintenance of all your print devices. When printers fail, a service technician is dispatched to repair them. Parts, labour, and toner are all included. Fleets are organised to maximise efficiency. There was no time taken from the IT or purchasing departments. And all of it is available at a reliable, budgetable monthly fee. Is Print as a Service Really Affordable? That monthly fee might be reliable, but is it affordable? At first blush, it may seem strange to think that a service that streamlines your process and adds convenience could actually be a cost-savings measure, too. Since when can you get more, and pay less? The answer comes down to efficiency. Why are print costs so high? Because desktop printers are, traditionally, not very efficient. Toner is expensive, especially when you’re buying toner that’s provided by the original manufacturer. And companies have treated desktop printers as disposable, so they incur replacement costs that aren’t necessary. Thorough and mature managed print services companies, on the other hand, will offer comprehensive Print as a Service. Service that can efficiently fix a printer that would otherwise be thrown away. Service that can provide high-quality toner at a lower cost than most big box office supply stores. Service that can provide a great overall strategy for your print environment to help lower your overall cost per page printed. Customers are often surprised by how much their inefficient desktop print fleet is costing them, (in some cases, it can account for 1% to 3% of a company’s revenue,) and how much of a difference it makes to take a managed approach.

Signs It’s Time to Replace Your Office Copy Machine

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Your copier sends you signals that it’s time to upgrade, but that’s not all. You can also determine if it’s time for a new copy machine by assessing your employees’ needs and desires. When you approach this from all angles, you’ll have a much easier time assessing your organization’s output devices.   Do Your Employees Hate the Copy Machine Your employees are on the front lines every day, using the office copier. Have you noticed, however, that they are becoming increasingly vocal about it? If your employees are frustrated because the copy machine is constantly breaking down or running slowly, it’s time to consider a replacement or upgrade. A new copier will please your entire team while increasing productivity, which is a huge win for your company.   It’s Hard to Find Toner and Parts If your office copier is old and out of date, you may have difficulty locating toner and other replacement parts. It’s possible that you’ll spend more time looking for parts than actually fixing the machine. This indicates that your office copier is out of date. You’re using outdated technology, and maintaining and repairing the machine will become increasingly difficult. When you upgrade your multifunction printer (MFP), you gain access to the most recent technology as well as the necessary supplies, such as toner. A multifunction printer and an office copier are the same thing. There are desktop MFPs that are smaller in size and can print on legal-sized paper (8.5×14), as well as full-size MFPs that have more features.But what if you have a relatively new copy machine but are having difficulty finding toner or replacement parts? If this is the case, you should contact a local authorised dealer, such as AOS. Everything you need to maintain your devices can be found at your local copier or printer provider. They can also maintain and repair the office copy machine so you don’t have to worry about anything other than your daily tasks. Your Printing Needs Have Changed Your company has most likely changed over the years. When a company’s needs change, so do its printing requirements. If your current printer is incapable of meeting your workload or demands, it is time to upgrade. You can select an MFP based on your printing volume and other requirements. You can also purchase an office copier with additional features to assist your employees in becoming more productive. A local authorised dealer can assist you in selecting a printer that meets your new requirements, allowing your business to expand. If you aren’t ready to make a large purchase right now, you can even lease the office copier instead of buying it. (You’re Worried About Security)If you have an older copier machine, it most likely lacks advanced security features, putting your company at risk. You can quickly solve this problem by purchasing a new copier. Some newer MFPs and copiers include advanced security features, so you don’t have to worry about cyberthreats or data leaks.   You Want More Control Unfortunately, office copiers are among the most misused pieces of office equipment. Some employees use the machines to make personal copies, while others make colour copies when black and white would suffice. Misuse causes wear and tear, which leads to breakdowns. If you’re having trouble keeping control of your copier, now is a good time to think about upgrading. You can purchase a new printer that allows you to configure user controls and even choose who uses the office copier, who has access to colour prints, and other options.   You Aren’t Happy With the Print Speed or Quality If you are dissatisfied with the performance of your copier, you should think about replacing it. Consider the print speed first. Do you find yourself constantly waiting for your multifunction printer to finish projects? Because the printer is so slow, you feel like you’re wasting time there. Upgrading your office copier is an easy way to solve this problem because you can get a new model designed to meet your office’s rigorous demands. You should also consider print quality. If your print quality is poor, consider upgrading to a higher-resolution printer to solve the problem. Then, every time you hand over or send documents, you will put your best foot forward.   It’s Reached the End of Its Life Span You should also consider how long you’ve had your office copier and how much you’ve used it. Copiers’ useful life is determined by their age as well as the number of prints and copies they produce. With such an important piece of technology, it should be treated as you would your phone or computer, with regular refresh cycles built in. Another reason why most businesses today choose to lease their office copy machine is that the lease cycle includes an automatic refresh timeline.