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Every office needs essential equipment to operate – copiers, printers, scanners, and other machines can be incredibly useful, and often, your business relies on them. However, these same machines are prone to maintenance issues and expensive repair problems. That’s where special preventative processes can come in handy and are often much more simple than you would expect. Printers and Copiers Printers and copiers can have problems that back up your entire office workflow but are easy to address and prevent. Don’t be at the mercy of your machines – implement training, processes, and procedures that impact your continuity of operations for the better. Have fewer hiccups with simple maintenance tricks and – the other key piece – using a reliable vendor that can support your maintenance needs when it goes beyond easy, in-office fixes. Avoid Major Maintenance Issues with These Tricks Here are five quick tricks for staying away from repetitive, ongoing repair issues. Train staff to understand the features and functions of your machines. Ensure all computers are connected to the network so that anyone who needs to print cannot wait in a queue. Monitor ink and toner levels and keep a set schedule to change them out. Clean the glass regularly – this is more important than you may think! Purchase the right copier that meets your office needs from the get-go. The right vendor can help you here as well.

Companies everywhere are trying to find the best solutions to stay profitable and thriving in a constantly changing business environment. The past year was very challenging for businesses, but it also did a lot to support digital growth, cybersecurity, and office solutions that make sense for the future. One key switch was to save money on office equipment and processes anywhere you can – mainly in print, which can take up much more of your budget than you may think. Managed print solutions are a critical solution for print oversight, and here’s why you’ll want to make the change today. Managed Print will Save Money One of the primary ways that managed print benefits business is the major savings. You’ll save on supplies, employee time and productivity, print waste, and office equipment costs. Some companies see up to 30% savings on print. You’ll also receive print data from the regular print audits to show you how you can update print policies – like using black and white instead of color – and make other small changes to find more savings and create a regular monthly budget you can afford. Managed Print Aligns Workflows Another key reason to make a move to managed print is to address any workflow issues you may have in your office. Managed print allows you to free up your IT teams and administrative support staff for more company-focused tasks and helps employees stay productive and on-task when printing. Streamline Your Office in 2021 This is the year to make your office the efficient, functional place that it should be. For teams that are back on-site, having a productive, effective workplace is more important than ever, and it’s a good time to address issues with print. Start next year off right once you have this crucial solution in place. 

As your business continues growing, changing, and adapting to current environments (and 2020 was no joke!), you’ve probably found that you need two things consistently: the ability to scale your business and a solid digital document management solution. Luckily, these things go hand in hand to support your business for success. When you get the correct document management system, you can scale as needed when your business is growing or when the economy takes a turn. Learn more about today’s digital document management and how the system will help your business – no matter what size operation you have. Overall Benefits The benefits of document management, in addition to the ability to scale, are quite notable. These top benefits include: Consistent communication and access Increased security features Organized file storage Easier collaboration Off-site access for anyone (with the proper protections in place) Simple conversion to digital Searchable files and historical data And tons more – ask your vendor partner exactly how document management will support your industry. Scalability and Savings There’s another major aspect of implementing document management – savings. When you can scale the service appropriately for your business, you can save money when you need to downsize and create more profitability when you’re growing. Also, you’ll find that by going digital, you reduce supply costs, waste, and time spent trying to find old files or going through papers. Digital file management just makes sense. Start Here We are your starting point for document management and digital solutions that you can scale up or down for your business based on capacity, clients, and growth management. Get ahead of the digital world with document management. Start today.

Staying on top of your company’s cybersecurity is not an easy task. With risks, threats, and vulnerabilities constantly changing and impacting your access, it’s a huge challenge to keep your business data protected, while also staying on top of all of your internal IT management projects.That’s exactly the place where managed IT services and security come together. To support your business while proactively managing your cybersecurity, managed IT services is the answer that makes sense. Cyber Security Matters More Than Ever Cybersecurity is a real issue for any industry and any size business. When companies quickly went remote in 2020, hackers immediately pounced on the opportunity with phishing and malware attempts that seemed to fit the circumstances and were hard to discern from real messages.This is just one instance of how hackers are always a step ahead – unless you have a professional, outsourced team of IT experts researching changes and overseeing your risk levels at all times. How Managed IT Stays Ahead of Risk Managed IT services are the answer to any outside risk concerns. A managed IT team will always be dialed into your network and threat assessments. So while your internal team has a lot on their plate, the managed IT team can stay ahead of big issues, keep software updated, check security, and address issues in real-time. Working with an off-site team ends up saving tons of money and time because you can trust that your company is protected, no matter how much cybersecurity changes. Be Proactive Getting ahead of security issues requires a dedicated team of managed IT professionals.

Office services can help any size business to streamline their workflows and security practices for success. Services can help digitize, organize, and update your office operations and can include anything from cloud computing to data security and back up to document management. We’ll dive into a few of the lesser-known options here. Cloud Storage and Computing Cloud storage and computing provides an off-site third party server so you can rent computing power and get flexibility and digital access on-demand for your business. This saves a ton of money and can be a huge boost to your business by providing large-scale business solutions to any size business. Cloud storage and computing can improve productivity, save space on your hard drive, prevent data loss with essential backups, and help you sync your work with others. Also, your business won’t have to own maintenance and upgrades, so your tech budget won’t go through the roof when you use a cloud storage system or off-premise server. Data Security and More In addition to helping your network speed, storage solutions, and operations, cloud computing and storage has major benefits for security. With an off-site server, your data is protected through multiple points that would have to be penetrated for access. Also, you can rely on regular backups and storage so if something happened to some on-site data, you’d have access to the cloud backups to get back on track quickly. Stay Ahead of the Pack on Technology Don’t let other businesses get ahead of you just because they have better tech. Jump ahead of the pack with a little research, a few changes, and the right vendor partner.

Printing and the overall cost of your print environment can be extremely taxing on your company budget. Printing costs can take over almost 20% of your budget without even realizing the impact sometimes. In order to cut back on excessive spending and get a handle on your print budget, managed print services will help you with print oversight, cost management, fleet management, and supply ordering. Managed print will save you significantly on print, and also the service can make your print budget consistent so you are never surprised by a big print bill. Efficient Business Practices If major savings isn’t enough of a reason to make the switch to managed print today, we’ve got a few more things to share. Here are the top four reasons why managed print should be the next service you outsource in your business. Cost Savings Okay, sure, we mentioned this already but it really is the biggest benefit of managed print. Who doesn’t like to save money? Use print data to optimize print use and output By completing a print audit for your manage print services, you will make data-driven solutions and shift your print environment to be less wasteful and more efficient. Workflow optimization Let your employees get back to their actual jobs instead of troubleshooting the printer, ordering supplies, helping change the toner, etc. Managed print will do it for you. Overall office functionality and productivity The top reason businesses invest in managed print is for the functional operations, the streamlined system, the savings (of course), and the employee productivity. Optimize Costs and Efficiency Make this the year you take advantage of your office equipment investments and really get your money’s worth in an efficient work environment. Let’s Go Start revamping your print environment today so you can spend the rest of the year saving money and building your business. 

Document management can be a challenging aspect of business organization, but it is definitely essential. Document management is the electronic process of converting hard copy documents, saving and organizing them in the right digital location, and also applying appropriate cloud storage, security, and access needs. If that sounds a bit complicated, don’t worry – when you invest in document management, you have the best team to help you make sure you set up your system right. Digital Fluency The work world today is a digitally fluent place. Things move quickly from email, mobile devices, and workplace applications. Working digitally is critical not only to keep the pace but also for growth, recruitment, and optimizing your business. Going paperless means you are mobile, your work can be accessed from anywhere, it’s organized, easy to find, and you can take part in communications and collaborations to keep building your business from anywhere. If you’re ready to find the right document management system, keep in mind the following considerations: The volume of storage and scanning Organization Mobile access Security Office workflow Employee collaboration Transitioning to paperless – savings, training, etc. Organization and More Document management is the document solution that provides simple organization, security, and search features. You can work from anywhere while saving on storage because your documents are backed up in cloud storage. You can cut costs on supplies, physical storage, and other hard copy materials. This is the year to go totally digital and never look back. A Reliable Vendor Partner You want to work with a team that has your back, no matter what happens. A team that knows the digital operations world inside and out.

Office services are your secret to getting back to business and even operating more efficiently in 2021. The world has changed, the office has changed, and the way your employee’s work has changed – this is all true. However, if you can get ahead of the curve and stay one step ahead of this change, your business can come back better than ever before. The key is office services and cloud solutions. Cloud Solutions can Save Your Business Take a second to think about things you are paying for but not using actively, or maybe you’ve been paying for a while and haven’t reconsidered the cost. Here are some examples we hear all the time: Physical storage for files Print supplies (sometimes the wrong ones) Additional IT personnel for security Outdated security features And there might be way more. We can help you get ahead of these issues. With office services like document management, print management, security (online and on location), and cloud services, your business can get ahead by reevaluating these costs. How it Helps Your Company Your company needs to adapt in order to move forward. Re-appropriating costs so that you’re getting more for your money, addressing current office issues, and leveraging available technology is key to staying ahead of the game. Cloud services, outsourced support, and professional office management services can not only save money, but they boost the productivity of your entire team by letting them – and you – stay focused on the innovative solutions to build your business. Taking away the distractions in your company may be the best move you make yet.

Hospitals are overwhelmed right now with a public health crisis going on, and it may seem like the only thing to do in the health care sector is to hunker down and pay attention to what’s in front of you. While it’s necessary and logical, you can’t let your organization’s infrastructure be ignored when you are in the midst of a surge – it will always come back to bite you. Instead, take a few minutes to evaluate your critical office infrastructure. Are your technology programs functioning? Do people have the equipment and supplies they need? Are there areas where you can outsource tasks to have more support and assistance for your team? That’s what we’re here to discuss – outsourcing print to a managed print system can save tons of time and money while helping your hospital or health care practice get organized and stay organized for what’s ahead. Print Can Transform Health Care Health care is known as not always being incredibly tech-savvy. Still, suppose you invest in the right form of managed print. In that case, you can update your office from old, inefficient practices to functional printing with reliable equipment and sustainable supplies and print culture. You’ll see a transformation in print processes, expectations, and equipment in addition to significant cost savings and a boost in productivity. How Managed Print Makes the Change Here’s what managed print can do for you: Perform a print audit to understand your current spending and situation Evaluate your print environment and data Provide regular, streamlined supply ordering Encourage sustainable print practices Reduce excess and wasteful printing Increase in fleet reliability Ease employee stress and task saturation Organize Your Team Today Help your health care professionals be productive, organized, and patient-focused by providing the backup support they need. With managed print, you have your bases covered so your team can get their work done without technical hiccups.

Many businesses understand that document solutions must now cross the lines of hard copy and digital. That’s where document management comes in – to help you organize, store, share, and create documents in a primarily digital environment while still accessing information in hard copy via an organized online system. Document Management to the Rescue You can have a document management system that functions to organize and streamline your digital documents. Still, you will eventually also want to upload hard copy documents to create an entirely paperless office. Either way, the team can help you get organized or get organized and go paperless once and for all. No matter which document solution you choose, your office will work better when you follow the four steps below. Document Solutions to Office Problems Have a plan Implement the plan with appropriate training Stick to the organized system Work with a vendor partner that knows what you need These steps will outline a starting off point. Still, suppose you want to dive in and create solutions for your document management to see your business through the hard copy/digital transformation and the paperless office. In that case, you’ll want to talk to the pros to discuss what your needs are, what situation you’re in now, and how simple it will be to make a shift to all-digital document solutions.