Photocopying remains an essential tool for duplicating documents, images, and other materials. While the process of photocopying is relatively straightforward, proper preparation of the originals is crucial for achieving high-quality copies. Whether you’re making copies for work, school, or personal use, taking the time to prepare the originals can save you time, frustration, and ensure that your copies are clear, readable, and free of errors.
1. Smoothing Out Wrinkles and Creases
Wrinkled or creased originals can hinder the smooth passage of the document through the copier, resulting in distorted or incomplete copies. Before placing the originals on the copier’s platen, carefully flatten them by hand or use an iron (for more stubborn creases).
2. Ensuring Cleanliness
Dirt, smudges, and other debris on the originals can transfer to the copies, affecting their clarity and legibility. Wipe down the originals with a clean, dry cloth to remove any dirt or dust. If there are stubborn smudges, use a soft eraser to gently rub them out.
3. Positioning Originals Correctly
Proper positioning of the originals on the copier’s platen is essential for ensuring accurate alignment and preventing cut-offs. Align the originals with the edges of the platen, ensuring that they are straight and not skewed. For multiple originals, make sure they are stacked neatly and evenly.
4. Handling Fragile Documents
For fragile documents, such as old photographs or delicate papers, take extra care to prevent damage during photocopying. Use a document feeder if available, as it minimizes handling and potential damage. If using the platen, handle the originals gently and avoid bending or creasing them.
5. Removing Staples and Paperclips
Staples, paperclips, and other fasteners can cause jams and damage the copier’s internal mechanisms. Before placing the originals on the platen, remove any staples, paperclips, or binder clips using a staple remover or other appropriate tool.
6. Separating Bound Documents
If you need to photocopy pages from a bound document, such as a book or magazine, consider photocopying only the individual pages you need. Avoid photocopying the entire document, as this can strain the binding and potentially damage the book.
7. Handling Large or Oversized Documents
For large or oversized documents that don’t fit neatly on the copier’s platen, use a photocopier specifically designed for larger formats. Alternatively, scan the documents digitally and print them using a large-format printer.
8. Conserving Originals
When preparing originals, handle them with care to prevent damage or loss. Avoid using excessive force when flattening or unfolding documents, and store them in a safe place after photocopying to prevent creases or tears.
Additional Tips:
Consider the orientation of the originals: Make sure the originals are oriented correctly on the platen to avoid having copies printed upside down or sideways.
Check for double-sided originals: If an original is double-sided, make sure to select the duplexing option on the copier to create double-sided copies.
Adhere to copyright laws: Only photocopy documents for which you have permission or that are in the public domain.
