Even though traditional fax machines are fast being replaced by e-mail and Internet fax services, it’s still important to know how to use this workplace workhorse. Here are some basic instructions for sending and receiving a fax.
Sending a fax:
- Make sure the fax machine is plugged into a power source and also plugged into a working phone jack.
- Turn the fax machine on.
- Obtain the fax number of the destination fax machine.
- Gather the documents you want to send and put them in the order you want them to be received.
- Fill out a separate piece of paper called a coversheet with the recipient’s name, fax number/phone number, your name, your phone number, a short message and number of pages (including coversheet).
- Lay the documents face-up in the fax machine feeder tray with the coversheet on top
- Dial the recipient’s fax number (dialing instructions for international calls)
- Press the “fax” or “send” button, depending on the particular fax machine model
