Renting or leasing copier machines allows for greater flexibility in updating or replacing machines while incurring lower upfront costs. Because technology is changing so quickly these days, it’s also a smart way to avoid obsolescence. A copier machine is an important device in the workplace, alongside mobile phones, printers, and projectors. Unlike the other items, copiers are frequently rented rather than purchased due to their high cost.
Using only a copier loan to purchase one can add to your financial burden due to the interest on the loan from the copier. If you’re on a tight budget or are unsure about when you’ll need a copier, it’s best to go with a flexible package that allows you to change your mind without incurring additional costs.
Renting a copier is also ideal for short-term activities such as trade shows, conferences, concerts, workshops, meetings, and so on. Certain schools or associations use copier rental facilities during peak times, such as when conducting surveys or printing large quantities of instructional materials or test papers. Temporary offices, such as showrooms, show-flats, construction sites, or pop-up offices, frequently necessitate ad hoc copier rental. The factors listed below will have an impact on the cost of renting a photocopier. When answering these questions, keep in mind the amount of printing and the number of people who will be using the computer.
1) Duration of rental
The lower the monthly rate, the longer you rent the computer. Most contracts have a minimum term of one year, but renting for six months is often negotiable.
2) Black & White or Color?
Is your company’s printing always in color? Many documents may be in black and white. As a result, you should think about what colors your company uses the most.
3) Extra features
You must determine whether your company priorities multi-functional printing, which includes scanning, printing, and faxing, or whether you simply want to make printing faster.
There is something to consider whenever you rent a vehicle. The long-term contract includes a comprehensive after-sales support plan that includes free storage, toners, copier consumables, spare part repair, and copier servicing. Short-term rentals (from one day to one month) have higher prices, but onsite technicians and assistance are available.
What if you want to terminate the photocopier rent early?
The contract may be terminated in accordance with its terms. It was always stated that the contract could be terminated at any time. If you change your mind and need to return the photocopier sooner, you must pay the lease rental amount, which is the number of months left until the signed contract expires.
If you sign up for a year on a copier contract and plan to cancel it after three months, you must also pay back nine months of monthly leasing payments. Most copier rental companies follow this rule. So, before you sign any contract, be certain of your business strategy!
