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Office services are your secret to getting back to business and even operating more efficiently in 2021. The world has changed, the office has changed, and the way your employee’s work has changed – this is all true. However, if you can get ahead of the curve and stay one step ahead of this change, your business can come back better than ever before. The key is office services and cloud solutions. Cloud Solutions can Save Your Business Take a second to think about things you are paying for but not using actively, or maybe you’ve been paying for a while and haven’t reconsidered the cost. Here are some examples we hear all the time: Physical storage for files Print supplies (sometimes the wrong ones) Additional IT personnel for security Outdated security features And there might be way more. We can help you get ahead of these issues. With office services like document management, print management, security (online and on location), and cloud services, your business can get ahead by reevaluating these costs. How it Helps Your Company Your company needs to adapt in order to move forward. Re-appropriating costs so that you’re getting more for your money, addressing current office issues, and leveraging available technology is key to staying ahead of the game. Cloud services, outsourced support, and professional office management services can not only save money, but they boost the productivity of your entire team by letting them – and you – stay focused on the innovative solutions to build your business. Taking away the distractions in your company may be the best move you make yet.

Hospitals are overwhelmed right now with a public health crisis going on, and it may seem like the only thing to do in the health care sector is to hunker down and pay attention to what’s in front of you. While it’s necessary and logical, you can’t let your organization’s infrastructure be ignored when you are in the midst of a surge – it will always come back to bite you. Instead, take a few minutes to evaluate your critical office infrastructure. Are your technology programs functioning? Do people have the equipment and supplies they need? Are there areas where you can outsource tasks to have more support and assistance for your team? That’s what we’re here to discuss – outsourcing print to a managed print system can save tons of time and money while helping your hospital or health care practice get organized and stay organized for what’s ahead. Print Can Transform Health Care Health care is known as not always being incredibly tech-savvy. Still, suppose you invest in the right form of managed print. In that case, you can update your office from old, inefficient practices to functional printing with reliable equipment and sustainable supplies and print culture. You’ll see a transformation in print processes, expectations, and equipment in addition to significant cost savings and a boost in productivity. How Managed Print Makes the Change Here’s what managed print can do for you: Perform a print audit to understand your current spending and situation Evaluate your print environment and data Provide regular, streamlined supply ordering Encourage sustainable print practices Reduce excess and wasteful printing Increase in fleet reliability Ease employee stress and task saturation Organize Your Team Today Help your health care professionals be productive, organized, and patient-focused by providing the backup support they need. With managed print, you have your bases covered so your team can get their work done without technical hiccups.

Many businesses understand that document solutions must now cross the lines of hard copy and digital. That’s where document management comes in – to help you organize, store, share, and create documents in a primarily digital environment while still accessing information in hard copy via an organized online system. Document Management to the Rescue You can have a document management system that functions to organize and streamline your digital documents. Still, you will eventually also want to upload hard copy documents to create an entirely paperless office. Either way, the team can help you get organized or get organized and go paperless once and for all. No matter which document solution you choose, your office will work better when you follow the four steps below. Document Solutions to Office Problems Have a plan Implement the plan with appropriate training Stick to the organized system Work with a vendor partner that knows what you need These steps will outline a starting off point. Still, suppose you want to dive in and create solutions for your document management to see your business through the hard copy/digital transformation and the paperless office. In that case, you’ll want to talk to the pros to discuss what your needs are, what situation you’re in now, and how simple it will be to make a shift to all-digital document solutions.

Technology is getting better and better, and new features are making your office printer even more functional and highly operational than ever before. That’s right – don’t discount your office printer. It’s essential for communication, collaboration, and functionality, and you always need it to work well when you need it. Investing a little in the right printer with the best features will make your job much easier and help your business boom. The Right Equipment Getting the right equipment is the first step. You’ll want to follow the following guidelines: Talk with employees to know what’s on their printer wishlist Engage with other companies to see what works for them Contact a reliable vendor partner and research options Ensure your equipment will meet your needs and decide to buy or lease Build a relationship with your vendor partner Top Features The features are key – that’s what your employees and your vendor will talk about the most. Here are the essential features to consider: Speed, volume, and quality – this is obvious, but don’t forget Network and wi-fi connectivity Finishing features Print security – like password protection, document protection, and encryption – this is key! Clear quality in color or black and white Tech Updates Updating your tech is a critical part of keeping up with the competition, streamlining your workflows, updating operations to leverage new tech features and functions, and staying ahead of the pack. You don’t want to get behind, and keeping your office equipment and technology ahead of the pack is essential to business.

Managed print is the fix for any office budget that you can’t quite get a handle on, but you don’t know your monthly print costs. Why? Because print is often the culprit for unnoticed fluctuations in spending, excessive, unregulated spending, and wasted supplies and output. Print can be an expensive, waste-heavy environment. But the good news is there is a simple solution and it’s managed print. Managed Print Savings Where do the savings come in with managed print? The real question is probably where doesn’t managed print help you save? Managed print will shift the way your business oversees print with some initial steps to establish data and tracking: the vendor will complete a print audit, which will then address excessive or unnecessary printing. Then, you’ll review supply ordering and management, print use, and the print fleet. With those first steps done, you’ll have enough info to build out a print strategy that will change your print policies, waste, and most importantly of all, spending. So, the print savings comes from gathering data, organizing the data to build a better plan, and cutting back on all print waste. That’s pretty substantial – but there are even more benefits to managed print than the great savings. Extra Benefits Additional benefits to managed print include: Streamlined print service Better workflows Ideal office traffic and fleet management Higher productivity levels And much more – talk to your managed print vendor to understand exactly how the service will boost your business. Managed Print Starts Here Managed print is the only comprehensive solution to get your print environment and budget under control and working with you, not against you. Don’t be surprised by another print cost again! 

Depending on where you are in your journey to update office equipment, organization, operations, and oversight, you might be approaching the term “document solutions” with extreme curiosity or lots of questions. Don’t worry – from start to finish, the team at Base Technologies has you covered no matter what step you’re on to a total update. Document solutions mostly refer to ways that your business can improve file organization, communication, and collaboration. Document management is one of the most popular answers to excessive paper storage, hard copy files, and transferring information. Organize Your Operations Document management helps you get organized by going digital. The service will set up a streamlined system for converting all of your historical, hard copy data and also incoming information into a digital file database that you can search, secure, and save for when you need it. Adding a level of digital access and organization to your business will boost productivity to levels that will allow you more room for growth, innovation, and building business. Document Management is the Answer You’ve got your answer for organization and operations – document management. If you have more questions or need to understand how it will look for your business, it’s time to work with a team of professionals to evaluate implementation, and how fast you can go digital to save money and time while boosting business. Get the Best with Base Technologies Document management is the next step for your business – from going digital to organizing files to increasing security, everything you need is in one solution.

Whether your business is large or small, a copier is an essential aspect of growing your company. No matter if you are just starting out or well established, you’ll need to invest in the right office equipment to keep moving forward. That’s where a few specific questions come into play. Do you want to buy or lease your machine? What are the benefits of both? Who should you work with? We’ve got you covered for office equipment, purchasing or leasing support, and any questions you might have in-between. Buy Vs. Lease Let’s start here – should you buy or lease your copier? We’ll break it down a bit. Buying is best if you have a little cash on hand, don’t want a monthly payment, and think you’ll stick with the same equipment for a while. Buying may not work if you expect to grow or change your business size/style quickly or are unsure what you’ll need quite yet. Leasing is a good option if you want to start slowly, don’t mind paying just a little bit each month, and appreciate the support of a contract with regular service agreements and the option to change your machine when your contract is up. Leasing may not work if the monthly payment is a stressor or if a contract won’t work with your business plan. Buying Benefits the Business Buying makes the most sense because you can have the machine you need as an investment, not a temporary piece of office equipment. Talk with the team at Base Inc. to learn more about why buying may be a better choice for your business. Start Here Either way, you want to work with a reliable vendor partner, get the best price for the equipment you buy, and invest in a machine that addresses your needs.

You managed business expenses closely and carefully. Each expense matters and is part of a tight budget. With any business, you need to know where your money is going. Some outsourcing services can help save money at your business and keep you running ahead full speed. Managed print is one of those critical services. Managed print services are an upfront cost, sure. But not having managed print will cost your business much more in the long run. Tracking printing costs is the best way to provide oversight on spending, evaluate print policies, and cut back where necessary. Expensive Print Environments Almost 35% of businesses don’t track their print environment, and for some companies, that means losing almost the same amount in savings on print costs. How do print costs add up? Start with some slightly outdated equipment, move to overuse and over-ordering of supplies, and end with excessive printing and inefficient use by employees. You’re looking at about a 20% increase in print costs. Get it Under Control How does managed print get control of these costs and keep them down? The key ways it works for any business include: Increased print oversight and print data audits Access to efficient, upgraded devices Streamlined print fleet Organized supply ordering and use Effective print policies Better security and protections These benefits are critical for any business that needs to address print. Managed print is a cost, sure, but the savings make the service beyond worth it.

The office services that you invest in are important, and your team is probably ready to hit the ground running with digital solutions. If you haven’t considered going completely paperless, now is the time. Paperless offices are more secure, more mobile, and more efficient than those still using hard copy or regularly going between mediums. Top Reasons to Go Digital There are tons of reasons to go digital, but the most important to consider include: Communication – if your team is already communicating online, matching the workflow to the communication will significantly improve efficiency. Collaboration – teams can collaborate with version control and easier access when using document management as an office service that boosts productivity. Security – document management is secure, effective, and controls access. You can also ensure compliance and proper oversight with the right document management. Mobility – stay mobile. In a world where anything can change, staying ahead of the game is critical. A digital office is more secure and more mobile than anything before. Optimize Your Office See what your team can do with an excellent digital set up like document management. In today’s world, investing in security, office services, and digital transformations can make a big difference in performance and business growth time to get going to stay in the game. Set Your Team up for Success Helping your team succeed is a crucial part of being a business owner and manager. Investing in the right office services and solutions will help everyone work better and stay involved in the company because it’s clear your organization supports your team.

Is it time to upgrade your office equipment? You might be there if you see a line at the printer, more costly print charges, slower workflows, and have regular printer maintenance calls. Don’t worry – upgrading your office equipment doesn’t have to be stressful or challenging. It’s an opportunity to build your business, add features to increase efficiency, and improve your workflows and organizational productivity. Equipment Upgrades that Boost Your Business A few key upgrade features can make the biggest difference in your office. For example, security features are better than ever and can save tons of time and money by integrating into your new printer. Also, automation applies to many aspects of updated printers and copiers, making it easier to complete large and small projects quickly and efficiently. Other equipment upgrades include network integration, digital applications, simple user interface, data security and protection, and finishing features. Better Machines Mean Better Management It’s easier to do the job at hand and exceed expectations when your team has top-notch equipment. If you’re ready to upgrade, talk to Base Technology and ask about what an upgrade would look like for your business. You may want to consider the following as well: How do you currently use your machine? What is your monthly volume? What is your level of security needs? How scalable are the features? What additional features may help increase productivity?