One question that is probably ringing in your mind is, “What causes the most problems in photocopiers?”

Is your photocopier randomly malfunctioning? Well, this can be a result of a bunch of things.

Let’s look at common issues that can lead to copier maintenance.


As we earlier stated, a copier can perform so many functions. These functions could range from copying documents on a large scale and editing them to auto-duplexing.

Now, imagine the workload a copier is exposed to every day. By constantly using your copier to perform these functions without giving it time to cool off, overheating is sure to happen.

Even humans are likely to break down (fall sick) when we overwork ourselves. Similarly, a copier could break down if it’s not given enough time and ventilation to cool off between tasks.

Wrong Size of Copy Machine

The functionality of a printer is crucial, but what about the size? That is an issue many offices fail to consider when purchasing a copier.

Some copiers can’t produce the same volume per month. Wear and tear are unavoidable if you assign more tasks to your copier than it can handle.

Also, making your copier produce less than the minimum output it is designed to produce can cause problems. For example, an enterprise copier is for high-volume and frequent use, and underusing it can be disastrous.

Paper Jams

Paper jams are another common cause of copier problems. What causes paper jams?

Paper jams can occur due to low paper quality. When there is an accumulation of low-quality paper bits, it could cause a paper jam.

The wrong insertion of paper can also cause paper jams. This is the most common cause of paper jams. It occurs when you don’t align your paper correctly into the machine.

When putting the paper in the input tray, many people overload it. That is a common blunder. Others may fold these papers, forcing them into the tray, and create problems.

How bad could paper jams be? Well, paper jams may damage a photocopier’s internal components. That would cause outrageous repair bills.

Trouble With The Toner

The toner may be low or completely damaged. A low cartridge is typical.

When you start noticing that your copies are appearing faded, it’s a sign that the toner is low. Then, you’d need to take it out and install a new toner.

To prevent copy problems, you must ask yourself these questions.

  • Is my toner correctly set up?
  • Am I using the right kind of toner cartridge?
  • Is it compatible with the copier?

If your copier starts to malfunction due to a damaged cartridge or wrong setup, you must contact a technician to look into it.

Imbalance In Density Controls

Imbalanced density is a common cause of copier problems, particularly in print production that is too dark or bright. It could ruin a good photocopy.

Most of the time, this is the cause of excessively dark or light copies. Other times, your drum may be gradually expiring.

However, if it’s an imbalance in density control, the solution is to reset the density control.

MPC3503 ( rent & purchase ) (5)
MPC3503 ( rent & purchase ) (6)
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