When you’re adding new office services to your organization this year, be sure to include one of the latest scanning technologies. For the modern office, scanning is essential for optimizing everyday business practices and staying competitive in today’s increasingly digitized business infrastructures.
Accomplish More with Scanning
Scanning is one of those must-have office services you really can’t do without, and the process is easy to implement with the right equipment and solutions in place. Here’s how scanning can increase efficiency in your office.
- Scan to email — Your multifunction system or scanner allows users to scan documents and automatically attach them to emails. By streamlining this process, scan to email is an efficient way to route a document directly to the intended recipient in as few steps as possible.
- Scan to a document management system — One of the most important ways scanning can serve your business is by allowing your employees to scan incoming information to your document management system. Documents can be routed to multiple locations at once, and OCR (Optical Character Recognition) technology combined with a document capture solution can extract relevant information to route documents to the correct location automatically. The process is secure and eliminates the frustration of losing files in desktop file hierarchies or paper-based filing systems.
- Scan to a wide variety of file formats — One of the most useful features of scanning is its ability to convert documents to a variety of file formats. PDF, JPEG, PNG, TIFF, GIF, and others are all options. The ability to convert a scanned document into an editable format is also a bonus.
