Paper jams and printing issues are major sources of annoyance for employees, IT staff, and employers. When employees must focus their attention on clearing paper jams or troubleshooting a printer, productivity suffers. Proper printer paper storage can help to avoid these problems. All employees should be trained and made aware of these policies. When everyone in the office works together and is properly educated on the equipment, productivity will remain high because unnecessary printer repairs will be avoided.
1.Find a location to store printer paper. “You require a cool and dry environment. Heat and humidity cause paper to curl up, which can lead to paper jams. To be properly fed into the printer, printer paper must be perfectly flat, with no curl at all “Mike Canaan, a senior PC technician at Dewberry and Davis in Raleigh, North Carolina, agrees. A cabinet near the printer or an indoor storage closet are two examples of good storage spaces. A slightly cooler room than the office environment is ideal.
2.Place the printer paper in the desired location. Reams can be stored vertically or horizontally. When not in their boxes, reams should be stored in neat stacks on flat surfaces. Uneven surfaces can press a bend into the paper, potentially causing a paper jam. “People in office environments frequently make the mistake of placing single reams of paper on uneven surfaces or on top of objects,” Canaan says.
3.If possible, load the printer with full reams of paper. Partial ream storage exposes exposed paper to the possibility of damage, which will cause printing issues later on.