Many companies begin seeking digital document solutions to improve productivity and reduce costs. Document management solutions that deliver digital strategies like Workflow Optimization and Cloud Services do both, and thanks to these and other advances, there’s another benefit you may not have considered.
Holistic Document Management Solutions
When companies begin paperless efforts, green initiatives naturally follow. In fact, the two work hand-in-hand to help businesses of all sizes reduce their impact on the environment. Here’s how:
Cloud Services
Cloud technology allows your staff to store and access files online from any location and at any time. The benefits begin with:
- Retrieve your data via a mobile device, computer, or multifunction printer.
- Bypass printing and route your digitized documents directly to recipients, Google Drive or digital workspaces.
- Find your information fast with keywords and tags.
- Work and collaborate with colleagues from any location.
Workflow Optimization
Document Management software provides practical tools for automating your existing workflows. Go paperless and gain new efficiencies in your accounting department, HR, and more.
Managed Print
As part of an overall document management strategy, Managed Print Services can help your organization reduce costs while meeting your goal to go green in the office.
- Reduce unnecessary printing with built-in features on your multifunction system.
- Default to automatic duplexing to use half as much paper as single-sided printing.
- Switch to fast draft printing for day-to-day documents that customers never see.
- Save color printing for documents that require it.
- Use print preview to quickly determine whether a document contains unnecessary pages or errors before selecting PRINT.
- Right-size your copier fleet to eliminate redundant devices or aging equipment that uses more power than the latest energy-efficient devices.