1: Offers Flexibility
A photocopier, particularly multifunction printers and copiers, has many applications aside from copying. They can email or fax documents immediately after scanning to reduce the number of steps involved in sending information.
The most recent copiers can handle multiple types of tasks at once, allowing employees to print, fax, and scan without having to wait for all previous jobs to finish. Wireless copiers increase employee flexibility by allowing them to print and send documents from their desktop computer or mobile device.
2: Improves Productivity
Copiers have a reputation for being slow, but that is no longer the case. Modern copiers, for example, can print between 15 and 100 pages per minute on average, with higher-end copiers capable of printing even more per minute. That’s much faster than waiting for a copy shop order.
Furthermore, because a wireless copier can be placed anywhere, it increases office productivity by allowing you to position your copier in the most convenient location. Employees never have to interrupt their workflow when they have a copier right in the office.
3: Increases Security
Using a third-party service to make copies exposes sensitive information. You can protect your documents, however, by keeping your own equipment in the office and securing your copier. In fact, many copiers nowadays come with encryption software and password protection. To further protect your copier, you can:
· Place it in a secure location
· Strengthen your wireless network
· Authorize, monitor, and verify its use
· Protect the hard drive
4: Reduces Paper Waste
There are several environmentally friendly ways to reduce paper waste when using a copier. For example, if you set your copier to print on both sides then you will print faster, use less paper, and end up spending less. You can also look for a printer with duplex capabilities so that you won’t have to flip the paper yourself to scan or print on both sides.
Another way to reduce paper with your copier is by emailing or saving copies digitally instead of printing them. By using less paper, you will save more money. Other eco-friendly copier practices include:
· Setting a power save or sleep mode to save energy
· Printing in black and white or grayscale to use less ink
· Enabling toner-reducing settings for internal documents
