What strategies has your company adopted to manage document workflows? Automation and tracking solutions are readily available, and companies who implement digital document management solutions can maximize productivity and reduce costs. If you’re still managing your documents the hard (and expensive) way, is it time to look for a better solution?
Assessing the Situation
A few pertinent questions can help jump-start a process brainstorming session. Try these:
- Do your current document management solutions have checks in place to track workflows and repetitive processes?
- Do you have the right equipment and software to digitize information and route it to document management solutions?
- How long does it take to access your documents?
- Can your documents be accessed from remote locations?
- Are you concerned about security vulnerabilities caused by your current document solutions?
Moving Forward
By taking a comprehensive approach to your organization’s document solutions, you can begin addressing your most frustrating inefficiencies. Here’s how to start replacing your current processes with a suite of integrated document solutions.
1. Document Management Solutions
Your workflows drive your business, and electronic document management solutions can be a catalyst for change throughout your organization. Tools such as:
- Automated document routing
- Multiple checkpoints during crucial processes
- Alerts to remind employees of action items
- Permissions to protect confidential documents from unauthorized viewing
2. Data Security
Keeping confidential documents private is a top priority for today’s companies. Print security and document management solutions with state-of-the-art security protocols are critical.
3. Cloud Solutions
Why limit yourself to business conducted only within the four walls of your office? Cloud computing gives your employees 24/7 access to core documents and critical projects no matter where they’re working.
