In every office, one thing remains constant — the need to print, copy, and scan efficiently without burning through the budget. Printing costs often go unnoticed until they start eating into company profits. But here’s the good news: with Ricoh, reducing printing costs doesn’t mean sacrificing quality or productivity. 1. Smarter Printing with Ricoh Technology Ricoh devices are designed with efficiency at their core. From intelligent toner usage to automatic duplex printing, every feature aims to minimize waste and save costs. Ricoh’s ECO Night Sensor and Sleep Mode automatically power down the device when not in use — reducing energy bills while maintaining readiness. 2. High-Yield Toner, Lower Expenses Toner is one of the biggest recurring expenses for businesses. Ricoh’s high-yield toner cartridges are engineered to last longer, ensuring fewer replacements and less downtime. This means you spend less on consumables while maintaining sharp, professional-quality prints every single time. 3. Control and Track Every Print Ricoh’s print management software allows administrators to monitor print activity, set usage limits, and identify high-cost areas. By tracking who prints what, companies can eliminate unnecessary printing and promote smarter usage among employees. Every page counts — and with Ricoh, you’ll know exactly where your printing budget is going. 4. Go Digital, Go Green Ricoh encourages businesses to move toward a paperless environment. With advanced document scanning, cloud integration, and digital storage solutions, you can cut down on paper use while keeping your documents secure and accessible. It’s not just cost-saving — it’s environmentally responsible. 5. Reliable Devices, Less Downtime Frequent breakdowns and service calls are hidden costs that add up over time. Ricoh copiers and printers are built for durability and consistency, minimizing maintenance interruptions and ensuring your team stays productive. Less downtime = more savings. The Ricoh Way: Efficiency Meets Excellence Ricoh’s philosophy is simple: print smarter, not more. By combining innovative technology, reliable performance, and cost-saving design, Ricoh helps businesses achieve the perfect balance between quality and affordability. Whether you’re running a small office or managing a large enterprise, Ricoh solutions are built to deliver consistent performance — and real savings — every day.
From Hardware to Services: Ricoh’s Transition to a Digital Ecosystem
Introduction For decades, Ricoh has been a global leader in imaging and printing technology, known for its dependable multifunction printers and copiers. Yet, as the digital age transforms the way organizations work, Ricoh has embarked on a remarkable journey—from being a hardware manufacturer to becoming a digital services and solutions provider. This evolution reflects a broader industry trend where value creation is increasingly tied to data, connectivity, and recurring service models. Why the Shift Was Necessary The traditional office environment has changed dramatically. The COVID-19 pandemic accelerated the adoption of remote and hybrid work models, leading to a sharp decline in demand for print hardware. Moreover, the rise of cloud-based workflows, document digitization, and artificial intelligence has shifted business priorities. Ricoh recognized that to stay competitive, it needed to move up the value chain—from selling devices to providing integrated digital services that improve business efficiency, security, and collaboration. Strategic Transformation Ricoh’s transformation began with a structural and cultural overhaul: Reorganization into Business UnitsRicoh reorganized its operations into five key areas: Digital Services, Digital Products, Graphic Communications, Industrial Solutions, and Futures. This structure empowered each unit to innovate quickly and respond to customer needs with specialized solutions. Building the Digital EcosystemThe company launched the Ricoh Intelligent Business Platform (RIBP), a cloud-based ecosystem combining workflow automation, data analytics, AI, and document management. This platform helps clients streamline operations, reduce manual processes, and securely manage information across devices and teams. Service-Oriented OfferingsRicoh introduced a suite of managed services—ranging from IT support and cloud infrastructure to intelligent process automation and remote collaboration tools. The shift toward recurring revenue through subscriptions and long-term service contracts has become central to its business model. Maintaining Strength in Hardware While digital services now define Ricoh’s growth strategy, the company continues to invest in its traditional business. Its multifunction devices are increasingly “smart,” featuring built-in cloud connectivity, advanced security, and integration with collaboration platforms such as Microsoft 365 and Google Workspace. This integration ensures Ricoh’s hardware remains relevant in a digital-first world—serving as both a physical and digital touchpoint for information workflows. Cultural and Organizational Change Transitioning from a product-centric to a service-driven organization requires more than new technology—it demands a shift in mindset. Ricoh has focused on: Upskilling employees in IT, data, and customer success roles. Adopting agile project management and co-creation with customers. Encouraging innovation through internal incubators and partnerships with startups. Challenges on the Path The journey has not been without challenges. Building a strong service culture across a company historically grounded in manufacturing requires time and investment. Additionally, Ricoh faces stiff competition from both legacy tech players (like Xerox and Canon) and new digital-native firms offering cloud-based document and workflow solutions. Results and Outlook Despite these hurdles, Ricoh’s efforts are paying off. Digital services now represent a growing share of its total revenue, and the company’s profitability has improved due to recurring income streams. Analysts have praised Ricoh’s agility and clear long-term vision, positioning it as one of the few traditional hardware giants successfully reinventing itself for the digital era. Conclusion Ricoh’s transformation illustrates a powerful lesson in adaptability. By embracing change and investing in digital ecosystems, the company has evolved beyond its legacy of copiers and printers to become a key player in workplace digitalization. In the coming years, Ricoh’s success will likely depend on its ability to continue expanding its service portfolio, strengthening its AI and cloud capabilities, and sustaining innovation in an increasingly connected world.
Ricoh Malaysia: Leading Digital Transformation in the ASEAN Workplace
Introduction In today’s rapidly evolving business landscape, digital transformation has become the cornerstone of sustainable growth. Across Southeast Asia, companies are rethinking how they work, collaborate, and deliver value. At the forefront of this transformation stands Ricoh Malaysia, a subsidiary of Ricoh Company, Ltd. — a global leader in workplace technology and digital services. With a legacy built on innovation and a future anchored in technology-driven solutions, Ricoh Malaysia is shaping the way organisations in the ASEAN region embrace the digital age. Driving the Digital Workplace Revolution Ricoh Malaysia’s transformation journey mirrors the global Ricoh Group’s strategic pivot from a traditional printing and imaging company to a comprehensive digital services provider. The company’s mission is clear: to help organisations streamline processes, improve collaboration, and enhance productivity through technology. Its portfolio now extends far beyond printers and copiers. Ricoh Malaysia delivers cloud and IT infrastructure solutions, managed print services, workflow automation, and cybersecurity. These services are designed to support hybrid and remote work environments — critical in today’s post-pandemic world, where flexibility and efficiency define success. Empowering Businesses Across ASEAN The ASEAN region is home to some of the world’s fastest-growing economies, and digitalisation is a top priority for businesses and governments alike. Ricoh Malaysia plays a pivotal role in this ecosystem by helping enterprises of all sizes modernise their operations. Through partnerships with regional organisations, Ricoh provides: Digital workflow solutions that automate document management and approvals. Cloud collaboration platforms that connect teams across borders. Smart workplace solutions that integrate IoT and data analytics for efficient office management. These innovations enable ASEAN businesses to become more agile, data-driven, and sustainable — key pillars of competitiveness in a global economy. Sustainability at the Core Ricoh Malaysia’s commitment to sustainability is not an afterthought; it’s an integral part of its corporate DNA. Guided by the Ricoh Way and the founding principle of “Love your neighbour, Love your country, Love your work”, the company aligns its operations with the United Nations’ Sustainable Development Goals (SDGs). Ricoh Malaysia has implemented eco-friendly technologies such as energy-efficient devices, toner recycling programs, and paperless workflow solutions that reduce waste and carbon emissions. In recognition of its global ESG efforts, Ricoh has been consistently ranked among the “Global 100 Most Sustainable Corporations” by Corporate Knights. Customer-Centric Transformation What sets Ricoh Malaysia apart is its customer-first philosophy. Rather than offering generic products, the company takes a consultative approach, assessing each client’s unique challenges and designing tailored solutions that deliver measurable results. For example: In the education sector, Ricoh helps universities digitise records and enable remote learning platforms. In manufacturing, its automation solutions streamline production documentation and compliance. In government and finance, secure print and document management systems ensure data integrity and confidentiality. This deep understanding of customer needs has made Ricoh Malaysia a trusted partner for digital transformation across industries. Investing in People and Innovation Ricoh believes that technology alone doesn’t drive transformation — people do. The company continuously invests in training, upskilling, and leadership development to empower its employees. Internally, Ricoh Malaysia fosters a culture of collaboration, creativity, and continuous learning. At the same time, Ricoh invests heavily in research and development to stay ahead of emerging trends such as AI-driven analytics, smart office IoT integration, and cloud-based workflow platforms. This ensures that its clients always benefit from cutting-edge innovations that anticipate the needs of tomorrow’s workplaces. The Road Ahead As ASEAN economies continue to digitalise, Ricoh Malaysia is poised to play an even greater role in enabling sustainable, connected, and intelligent workplaces. By combining decades of expertise in imaging with new digital capabilities, the company is redefining what it means to work smarter. Its vision is to empower organisations not just to adopt technology, but to use it meaningfully — improving how people collaborate, communicate, and create value. In doing so, Ricoh Malaysia stands as a driving force behind the digital evolution of the ASEAN workplace. Conclusion From its origins as a printing solutions provider to its current position as a leader in digital services, Ricoh Malaysia exemplifies how innovation and purpose can drive meaningful transformation. Through its focus on technology, sustainability, and human empowerment, Ricoh is helping reshape the future of work — one intelligent, connected workplace at a time.
Choosing the Right Photocopier for Small Businesses
Choosing the right photocopier for a small business is crucial for efficient document management and productivity. Here are some….
How to Extend the Life of your Office Printer
A printer is a necessity for any business, and usually a big investment. That’s why it’s so important to take care of your printer with regular, proper maintenance. Here are some simple steps you can take to extend the life of your printer and ensure it will continue to print happily for years to come. 1. Location Office space can be limited, and sometimes we need to make do. However, the location of your printer is something you should decide with careful consideration. Things like sunlight, dust, humidity, and grease should all be things that are avoided. It would be wise to park your printer in areas that are not high-traffic as well, to avoid any potential spills or collisions. So install those blinds, put up a “No Food or Drink” sign, and move the coffee pot to another part of the office. This goes for your paper supply too! 2. Give It Space As well as a clear, dust-free, humidity-free environment, printers also need space to breathe on either side. Crowding printers can result in overheating, causing damage. It’s also a good idea to leave space on either side to allow for easier maintenance by technical staff. 3. Remove Hazards Avoid potential problems by removing all staples and paperclips before scanning, coping, and faxing documents. Keep a staple remover nearby (perhaps on a string) and a container for busy staff to leave wayward paperclips. 4. Fan It Out Make life easier for your printer by fanning paper before loading it into your paper draw. Unfanned paper sticks together, potentially causing jams. Fanned paper releases static buildup and allows each sheet of paper to glide off the previous one. To fan paper, loosely grip both ends of the ream and bend inwards, almost like you’re bending it in half. Then, grip the folded ends tightly and pull flat. 3. Wipe It Away: Dust is the enemy of printers. It sneaks it’s way inside and wreaks havoc. Prevent this by being proactive and wiping away dust before it has its chance to cause damage. Keep a clean, lint-free cloth nearby to encourage wiping. Keep the paper tray and other drawers closed when not in use so dust won’t settle there. While it seems like it would be a good idea, avoid the use of pressured air to clear away dust – this will result in dust being pushed further inside the machine. Better to use a small, handheld vacuum cleaner for this purpose.
How to Extend the Life of your Office Printer
A printer is a necessity for any business, and usually a big investment. That’s why it’s so important to take care of your printer with regular, proper maintenance. Here are some simple steps you can take to extend the life of your printer and ensure it will continue to print happily for years to come. 1. Location Office space can be limited, and sometimes we need to make do. However, the location of your printer is something you should decide with careful consideration. Things like sunlight, dust, humidity, and grease should all be things that are avoided. It would be wise to park your printer in areas that are not high-traffic as well, to avoid any potential spills or collisions. So install those blinds, put up a “No Food or Drink” sign, and move the coffee pot to another part of the office. This goes for your paper supply too! 2. Give It Space As well as a clear, dust-free, humidity-free environment, printers also need space to breathe on either side. Crowding printers can result in overheating, causing damage. It’s also a good idea to leave space on either side to allow for easier maintenance by technical staff. 3. Remove Hazards Avoid potential problems by removing all staples and paperclips before scanning, coping, and faxing documents. Keep a staple remover nearby (perhaps on a string) and a container for busy staff to leave wayward paperclips. 4. Fan It Out Make life easier for your printer by fanning paper before loading it into your paper draw. Unfanned paper sticks together, potentially causing jams. Fanned paper releases static buildup and allows each sheet of paper to glide off the previous one. To fan paper, loosely grip both ends of the ream and bend inwards, almost like you’re bending it in half. Then, grip the folded ends tightly and pull flat. 3. Wipe It Away: Dust is the enemy of printers. It sneaks it’s way inside and wreaks havoc. Prevent this by being proactive and wiping away dust before it has its chance to cause damage. Keep a clean, lint-free cloth nearby to encourage wiping. Keep the paper tray and other drawers closed when not in use so dust won’t settle there. While it seems like it would be a good idea, avoid the use of pressured air to clear away dust – this will result in dust being pushed further inside the machine. Better to use a small, handheld vacuum cleaner for this purpose.
Cost Increasing Because Of Your Printer?
Here is why: To manage and potentially reduce the costs associated with your printer, consider the following tips: Remember, specific cost factors can vary depending on your printer model, usage patterns, and location. It’s advisable to consult your printer’s user manual or reach out to the manufacturer for precise information on cost-saving measures and maintenance guidelines.
Crafting Clear Communication: A Comprehensive Guide to Style Guides for Document Writing
Crafting Clear Communication: A Comprehensive Guide to Style Guides for Document Writing (Advanced) Building upon the foundation laid in the previous part, this guide delves deeper into the intricacies of crafting sophisticated and impactful style guides for diverse writing scenarios. Tailoring the Style Guide: Specificity: Don’t create a one-size-fits-all guide. Consider tailoring specific sections for different document types (reports, proposals, emails) or target audiences (internal teams, external clients). Level of Detail: Adapt the level of detail to the audience’s expertise. For experienced writers, a concise guide with key principles might suffice. For less experienced writers, detailed explanations and examples might be crucial. Cultural Considerations: If your audience spans diverse cultural backgrounds, consider incorporating guidelines on sensitive topics, avoiding offensive language, and ensuring clear and concise communication that transcends cultural barriers. Advanced Elements to Consider: Visual Guidelines: Include recommendations for using visuals like charts, graphs, and images effectively. Specify appropriate formats, sizing, and color palettes to enhance clarity and maintain visual consistency. Inclusive Language: Promote inclusivity and avoid biased language by providing guidelines on using gender-neutral pronouns, avoiding stereotypes, and respecting diverse identities. Accessibility Best Practices: Ensure your documents adhere to accessibility best practices, such as using alt text for images, proper heading structures, and font sizes that cater to diverse visual needs. Style Guide Enforcement: Determine how the style guide will be enforced. This could involve training sessions, online resources, or integrating style checker tools into writing workflows. Additional Tips: Version Control: Implement a version control system for your style guide to track changes, maintain a historical record, and facilitate communication of updates. Style Guide Champions: Identify and empower “style guide champions” within your organization who can advocate for the guide’s use, answer questions, and provide support to document creators. Seek Inspiration: Research and analyze established style guides from reputable organizations or publications in your field to gain valuable insights and inspiration. Remember, a well-crafted style guide is a dynamic document that evolves alongside your organization’s needs and communication practices. Regularly solicit feedback from users, track its effectiveness, and adapt the guide to maintain its relevance and effectiveness in fostering clear and impactful communication.
Tips to Make Sure Office’s Copy Machine Sustain Longer
Here are some key tips to ensure your office’s copy machine lasts longer: Regular cleaning and maintenance: Cleaning: Regularly remove dust and debris buildup on the exterior and, following the manufacturer’s instructions, clean internal components like the glass platen, feed rollers, and toner cartridges. This helps prevent jams and ensures smooth operation. Scheduled maintenance: Schedule professional maintenance at recommended intervals, typically annually or biannually. This allows technicians to identify and address potential issues before they become major problems. Proper usage and handling: High-quality paper: Use good quality paper that’s compatible with your copier to avoid jams and wear on internal components. Store paper properly in a cool, dry place to prevent moisture or warping. Proper loading: Avoid overloading trays and ensure documents are placed correctly in the feeder to prevent jams and damage. Consult the user manual for specific capacity and loading instructions. Toner care: Use genuine toner cartridges or high-quality compatible ones recommended by the manufacturer. Replace cartridges promptly when nearing depletion to avoid internal damage. Power management: Turn off the copier when not in use, especially overnight or during extended periods of inactivity. This not only saves energy but also allows internal components to cool down and extends their lifespan. User training: Train employees on proper usage, including loading techniques, troubleshooting basic issues, and reporting any malfunctions to prevent misuse and ensure timely problem identification. Additional tips: Environment: Maintain a suitable operating environment for the copier. Avoid placing it in direct sunlight, excessively dusty areas, or near heat sources, as these can negatively impact performance and longevity. Monitor performance: Pay attention to any changes in performance, such as slower printing speeds, increased jamming, or unusual noises. Early detection and addressing of minor issues can prevent them from escalating into bigger problems. By following these tips and adhering to the manufacturer’s recommendations, you can significantly increase the lifespan of your office’s copy machine, saving money on repairs and replacements while ensuring smooth operation and optimal performance.
Printers That Use Continuous Feed Printer Paper
Continuous-feed paper is used in two types of printing applications. The first accommodates long documents, while the second accommodates large page or image dimensions. Although roll- or fan-fed paper will not be found in laser or solid-ink printers, which image a page at a time in a single pass, these feeder-hardware types can be found in many types of line-at-a-time devices that rely on bidirectional printheads traversing a moving medium. Depending on the nature of your business, one of these devices may be better suited to your output than page-by-page hardware. Dot Matrix Before and after printing, dot matrix printers use fan-folded paper that stacks in a single-page-sized pile. These printers can work with multi-part forms, labels, microperforated sheets that resemble cut-sheet media, cash-register receipts, and other point-of-sale or point-of-shipping materials because they are fed by sprocket-driven mechanisms that resemble the hardware that advances film through a camera or projector. Because their printheads make physical contact with the paper surface, they can produce multiple copies of a single page in a single pass, making them ideal for distributing paperwork across multiple company departments. Thermal Label and barcode printers use thermal technology, which has two output options. Direct thermal printers use heat to turn the surface of special paper black where information must appear. Ribbon printers use heat to lay down an image on a colour medium that is made of wax, resin, or a combination of the two. These printers are frequently used as cash register output devices. Some printers use continuous-feed paper, which is cut to length as it prints. Others make use of labels that peel away from a continuously fed backing sheet. Inkjet Inkjet printers use roll-fed media to create large images, from desktop and wide-format printers used by individual artists and graphic-design studios to big-bed devices that output vehicle wraps and signage. Some of these devices can produce weather-resistant output for outdoor use thanks to UV ink-curing systems. The largest of these machines print on substrates such as plastics and fabrics. Plotter To create maps, equipment, and building designs, the plotting device in the cartographer’s, architect’s, or engineer’s office uses pens to draw lines, shapes, and lettering. These drafting machines are incapable of combining colours or rendering continuous-tone imagery, but they can quickly create exploded diagrams of manufacturing processes, blueprint-style floor plans and elevations, and line drawings. Some models include blades that can cut out artwork from vinyl and other sign-making materials. Dye-Sublimation Photo To print images on cut-to-length continuous media, small photo printers can use dye-sublimation hardware. Unlike ink-based printers, which use fluid dyes or pigments to generate output, dye-sublimation printers vaporise a sheet of cyan, magenta, yellow, and black onto the printing medium. In terms of image quality, their photographic output rivals film prints, but their comparatively low resolution becomes apparent when they print type. When compared to inkjet-based photo printers, dye sublimation has a shorter output life.